Immigration Support Specialist

The Opportunity
The mission of this role is to ensure the successful and compliant execution of employment-based immigration processes by managing PERM recruitment activities, maintaining accurate documentation, partnering with hiring managers to align positions with Department of Labor requirements, and safeguarding audit readiness through meticulous recordkeeping and process oversight. Duration: Anticipated 12-month assignment. Hybrid remote-working schedule. Candidates must work from our Miami, FL office a minimum of 3 days per week.

What you'll get to do
Green Card Program Management

Recruitment & Talent Acquisition Activities: Support recruitment steps required for the PERM Labor Certification process by posting open positions across required sourcing channels, monitoring and reviewing applicant activity, and coordinating candidate interviews — ensuring each step is conducted and documented in full compliance with DOL requirements.
Applicant Review & Documentation: Carefully evaluate resumes and applicant records against defined job requirements as part of the PERM recruitment process, and maintain thorough records to support required labor market test documentation.
Job Description Alignment: Collaborate with hiring managers to develop job descriptions that meet Department of Labor (DOL) standards.
Audit Files: Build and maintain files to ensure the organization is always audit-ready.

Tracking & Reporting

Monthly Status Reports: Create, format, and distribute comprehensive monthly reports tracking each employee's progress through the Green Card pipeline with precision and clarity.
Data Integrity: Maintain internal tracking systems with up-to-date case milestones and expiration dates, ensuring accuracy at every stage.

Strategy & Risk Management

Contingency Planning: Collaborate with Human Resources and Global Mobility teams to develop backup strategies for employees facing visa caps or mandatory timelines.
Policy Guidance: Translate complex Green Card processes and timelines into clear, accessible language for employees and managers at all levels.

Vendor & Financial Management

Invoice Review: Audit monthly billing and itemized line items from external law firms to verify that legal fees align with agreed-upon corporate rates.
Budget Tracking: Monitor total immigration project spending and promptly flag billing discrepancies or auxiliary legal costs.
We'd love to meet you if you have
Bachelor's or Associate's Degree in Human Resources, Business Administration, or a related field — or equivalent professional experience.
1+ years of experience managing corporate business immigration programs or supporting an immigration law firm or practice.
Demonstrated experience with the PERM Labor Certification process, Form I-140, and Adjustment of Status (I-485) procedures.
Work Authorization: Must be authorized to work in the United States. This position does not offer immigration sponsorship.
Organization: Strong ability to manage competing timelines, documentation, and strict federal deadlines with a high degree of accuracy.
Tools: Experience with Applicant Tracking Systems (ATS) — SuccessFactors preferred — and/or immigration case management software.
Communication: Ability to explain complex immigration processes in clear, accessible language — both verbally and in writing — to diverse audiences.
Compliance Knowledge: Familiarity with DOL and U.S. Citizenship and Immigration Services (USCIS) regulations and procedures.
Languages: Bilingual proficiency in Spanish is highly preffered.
Computer: Proficient in MS Office Suite (Word, Excel & PowerPoint).
We welcome Creators Of All Kinds. If you are unsure of meeting all the requirements but trust you have the transferable skills to excel in this role, complete the application and our teams will get in touch if you are selected for an interview.

WHAT YOU’LL LOVE ABOUT US
An entrepreneurial, creative and welcoming work culture
A range of learning and development opportunities
An international company with plenty of opportunities to grow
A competitive compensation & benefits package