OFFICE SECRETARY II

Main Purpose of Job
The Office Secretary provides clerical and administrative support to the Adult Services Division, with primary assignment to the APS Program. The position performs a variety of administrative duties to support program operations, including maintaining records, processing correspondence, managing mail, preparing documents, data entry, filing, scheduling, and responding to inquiries from internal and external stakeholders. The position assists management and program staff with administrative tasks, tracking activities, and document management to support efficient office operations and compliance with program requirements. The Office Secretary serves as a resource to staff by helping coordinate administrative processes, maintaining organized records, and supporting routine operational needs within the APS Unit and Adult Services Division. This position supports the agency's mission by providing efficient administrative support services that contribute to effective program operations and the delivery of services to vulnerable adults.

POSITION DUTIES
Coordinate purchasing requests and inventory management in accordance with agency procedures.
Maintain accurate and up-to-date records, databases, logs, and tracking systems.
Enters, updates, and verifies information in designated systems in a timely manner to ensure accuracy, completeness, and reliability of administrative records.
Maintain effective working relationships with program staff, management, agency personnel, and external stakeholders to support efficient communication and coordination of administrative activities.

MINIMUM QUALIFICATIONS
Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

One year of experience using Microsoft Office and Google Workspace.
One year of experience providing administrative support.
One year of experience maintaining program data and tracking systems including spreadsheets and reports.

LICENSES, REGISTRATIONS AND CERTIFICATIONS
NOT APPLICABLE

SPECIAL REQUIREMENTS
Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.