Associate, Talent, Finance + Operations (TFO)

THE ROLE

Vote Solar is seeking an Associate, Talent, Finance, + Operations (TFO) to manage the day-to-day finance, talent, and internal culture operations that keep Vote Solar running. Reporting to the Chief Operating Officer, this role manages the operational execution of accounts payable and receivable across both Vote Solar and Vote Solar Action Fund, maintains our HR and people-ops systems (hiring logistics, performance management, engagement surveys, etc.), and supports internal communications and culture-building across the organization. The Associate, TFO role is a strong fit for someone with prior experience in accounting or people operations, who is detail-oriented, and who can apply sound judgement to maintain accurate systems, and keep processes running smoothly.

RESPONSIBILITIES

The Associate, TFO’s primary responsibilities will include, but are not limited to:

Financial Operations + Compliance (50%)

Manage full-cycle accounts payable for Vote Solar and Vote Solar Action Fund: vendor setup, bill coding, and payment execution within established approval controls
Manage the organization's credit card program: receipt matching, policy compliance, and monthly reconciliation
Process and reconcile incoming donor and grant deposits against the donor database, ensuring revenue is accurately recorded across both entities
Prepare and track funder invoicing per grant agreement terms, applying restricted/unrestricted fund coding and managing the receivable aging log
Serve as the primary point of contact for day-to-day AP/AR questions from staff and vendors
Support monthly account reconciliations, budget tracking, and annual audit preparation

Talent + People Operations (35%)

Support hiring logistics and maintain pipeline tracking and reporting for hiring managers and leadership
Maintain personnel records and administer onboarding/offboarding documentation
Administer Lattice systems, including performance management cycles and the employee engagement survey
Support benefits administration and payroll-related staff requests
Monitor labor law updates and support handbook and policy maintenance
Internal Communications + Culture (10%)

Draft and distribute internal newsletters; maintain Intranet (Sunray) content for the TFO team
Coordinate logistics for organization-wide meetings and events, including in-person retreats and all-staff meetings
Support communication of operational policies and updates at staff meetings and help gather staff feedback
Coordinate staff appreciation and recognition processes
Support distribution of branded materials and culture-building activities
Learning + Development (5%)

Continue personal learning and contribute to organizational work on diversity, equity, and inclusion
Work to embed equity in all organizational internal practices and culture, as well as our programs
Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity

WHAT YOU’VE ACCOMPLISHED

~2-4 years of professional experience, ideally including exposure to accounting (accounts payable, accounts receivable, or reconciliations) and/or HR or people-operations systems.
BA/BS and/or sufficient relevant work experience typically preferred.
Prior experience with DEIJ agendas preferred.

OTHER THINGS YOU MIGHT HAVE ACCOMPLISHED OR WOULD BE EXCITED TO LEARN HERE

Knowledge or experience in the energy or environmental sector
Experience in talent/recruitment
Experience with project management, knowledge sharing and supporting a growing organization

MINDSETS

A personal commitment to being a part of an inclusive and just workplace, including a commitment to being on a journey with Vote Solar to develop personal and inter-personal core competencies related to diversity, equity, inclusion and justice
Ability to navigate ambiguity in self and in team
Problem-solving orientation that includes thinking ahead to identify possible obstacles, searching for and proposing answers, and independently owning work as assigned
Understanding how we work (in collaborative, authentic partnership), is as important as what we work on

LOCATION

This is a remote position within the United States, with a preference for candidates based near a transportation hub. This position will require some national travel (one to three trips per year, typically for team or organization retreats.) Workplace arrangements are flexible, including options to work from a co-working space or work from home.