Administrative Assistant

Key Requirements:

Provide administrative support to ensure efficient operation of the office
Serve as administrative support to the Director of Finance and Recruiting
Answer and direct phone calls, emails, and office correspondence professionally
Provide general support to visitors and staff
Maintain calendars, coordinate meetings, and take detailed meeting minutes
Complete operational requirements by scheduling and assigning administrative projects and expediting work results
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
Ensure the operation of equipment by completing preventative maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
Provide information by answering questions and requests
Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies
Plan/Coordinate meetings and take detailed minutes
Write and distribute emails, correspondence memos, letters, faxes, and forms
Act as a point of contact for staff
Liaise with executive and senior administrative assistants to handle requests and queries from senior management
Contribute to team effort by accomplishing related results as needed
Complete additional administrative, recruitment, and clerical tasks when needed/as assigned

Recruiting:

Assisting the Director of Finance and Recruiting with recruiting efforts
Screen candidates via phone and conduct initial outreach to applicants
Schedule interviews and maintain communication with candidates throughout the hiring process
Follow up with caniddates regarding application status and next steps

Finance & Billing:

Preparing and processing invoices for customers
Reviewing billing adjustments and resubmitting claims as needed
Accurately logging payments received from providers and customers while maintaining current records and balances
Maintaining current records, including billing addresses, contacting customers as needed
Completing data entry tasks and developing and maintaining excel spreadsheets
Communicate effectively with department leaders that play an essential role in billing functions
Maintain confidentiality of company and consumer data throughout business ordeals

Requirements
Minimum Qualifications:

Computer skills, proficient with MS Office applications (Word, Excel, PowerPoint, and Access)
Strong attention to detail and comfort working with numbers and mathematical calculations
Outgoing, engaging personality
Strong organizational skills
Excellent verbal and written communication skills
Excellent interpersonal skills
Excellent multi-tasking abilities
Previous successful experience in an office environment
Professionalism while collaborating with varying managerial levels as well as other staff
Good time-management skills with a problem-solving attitude

Additional Skills:

Strong attention to detail
Ability to express ideas succinctly, both orally and in writing
Ability to work independently
Ability to maintain confidentiality
Ability to effectively interact with the business and healthcare industry and internal and external team members
Ability to implement standard office procedures/practices and operate office equipment

Preferred skills and qualifications:

College degree or equivalent
Previous success in office management
Experience managing budgets and expenses
Experience developing internal processes and filing systems
Comfortable handling confidential information