Associate Project Manager

Position Overview
Reporting to the Project Manager (and supporting the CEO as needed), the Associate Project Manager assists in the planning, coordination, and execution of projects from concept through completion. This role is designed for a developing project manager gaining hands-on experience in fabrication-based projects, including retail build-outs, special events, staging, theater, and fixture and furniture production.

The Associate Project Manager supports client communication, internal coordination, scheduling, budgeting, and documentation while progressively taking ownership of smaller projects or defined scopes within larger projects.

Key Responsibilities
Project Support & Execution

Assist Project Managers with managing projects from kickoff through completion

Track tasks, milestones, and deliverables across assigned projects

Identify potential project risks or production challenges and escalate proactively

Manage smaller projects or defined project scopes with increasing independence

Client & Communication Support

Support client communications, including meeting notes, follow-ups, and status updates

Help ensure a consistent, professional client experience

Coordinate communication between internal departments

Site Visits & Documentation

Attend site visits as required and document venue conditions and logistical details

Organize and maintain project documentation, drawings, schedules, and change logs

Budget & Schedule Tracking

Assist with tracking project budgets, labor hours, and expenses

Help maintain production schedules and crew calendars

Support purchase orders, vendor coordination, and expense reconciliation

Fabrication, Installation & Logistics Support

Assist with coordination of in-house fabrication and external vendors

Support installation, load-in, and load-out logistics as needed

Help ensure production quality, accuracy, and timeline adherence

Meetings & Team Coordination

Participate in pre-production, kickoff, and internal alignment meetings

Take meeting notes and track action items

Support cross-functional team coordination

Post-Project Wrap-Up

Assist with post-event reconciliation of materials, tools, and inventory

Support project close-out documentation and reporting

Safety, Compliance & Culture

Follow all company safety, quality, engineering, HR, and finance procedures

Support company culture, values, and initiatives

Maintain professionalism on job sites and with clients

Additional Responsibilities
Prepare reports and documentation as requested

Support productivity goals and continuous improvement efforts

Participate in training and professional development opportunities

Qualifications
2–4 years of experience in project coordination, production, fabrication, events, construction, or related fields

Basic understanding of fabrication, construction, or production workflows

Ability to read and interpret drawings, blueprints, or shop drawings preferred

Strong organizational skills with attention to detail

Ability to manage multiple tasks and deadlines in a fast-paced environment

Willingness to travel and work nights and weekends as needed

Familiarity with SketchUp, Adobe Illustrator, CAD, or similar software is a plus

OSHA 10 Certification is a plus or willingness to obtain

Strong written and verbal communication skills

Eagerness to learn, take initiative, and grow into a leadership role

Benefits
Competitive Salary

Benefit Eligible

Paid Vacation / PTO