Records Management Clerk

Key Responsibilities

Maintain and organize physical and electronic company records.
File, index, scan, and categorize documents according to established procedures.
Enter and update information in databases, spreadsheets, and records-management systems.
Review records for accuracy, completeness, and consistency.
Retrieve documents and records for authorized employees and management.
Identify duplicate, outdated, or incomplete records and coordinate appropriate corrections.
Maintain records related to clients, employees, locations, operations, invoices, and administrative activities.
Track document activity, revisions, and record status when required.
Assist with document retention, archiving, and disposal procedures.
Prepare records and documentation for internal reviews or administrative requests.
Maintain confidentiality of sensitive employee, customer, client, and company information.
Coordinate with operations, accounting, human resources, and management teams regarding records.
Maintain accurate records of files that are received, processed, archived, or transferred.
Ensure records are stored securely and can be retrieved efficiently.
Perform general administrative and clerical duties as assigned.

Qualifications

High school diploma or equivalent.
Previous experience in records management, document control, data entry, administrative support, or a related role preferred.
Excellent attention to detail and accuracy.
Strong organizational and filing skills.
Proficiency with Microsoft Office, Excel, Google Workspace, and electronic document-management systems.
Good typing and computer skills.
Strong written and verbal communication abilities.
Ability to handle confidential information professionally.
Ability to prioritize multiple tasks and meet deadlines.
Experience in parking management, hospitality, property management, or other service-oriented industries is a plus.