People Coordinator & Office Operations Associate

About the Role

We are looking for a detail-oriented and service driven People Coordinator & Office Operations Associate to support our Jersey City office. This role plays a critical part in delivering a seamless and engaging workplace experience while supporting a wide range of administrative and facilities-related needs. Reporting to the local People team and partnering cross-functionally, this role is ideal for someone who enjoys being the go-to person, thrives on keeping things organized, and takes pride in making the workplace run smoothly.

This is a part-time role working 3 days per week onsite in Jersey City. Hours are 8:00 AM – 4:00 PM on Tuesdays and Wednesdays, with flexibility on the third working day.

What You'll Do

Facilities Support:

Act as the on-site point of contact for general office upkeep and coordination of day-to-day facilities needs.
Order snacks and beverages for the office and for on-site events.
Coordinate with ZeroCater vendor to manage weekly in-office meals, including adjusting headcount as necessary.
Help ensure the physical office space is welcoming, functional, and aligned with our workplace experience standards.

Workplace Experience:

Curate and manage an engaging, inclusive, and productive office environment that supports employee well-being and collaboration.
Lead initiatives that enhance the in-office experience, including space planning, onsite events, and amenities that align with company culture and values.

HR Coordination:

Manage end-to-end visitor coordination, including monitoring the system for upcoming visitor arrivals, sending visitor guides, registering guests with the building, and issuing access cards.
Welcome and orient new hires during local HR onboarding sessions including completing their I-9 documentations
Respond to routine employee HR and policy questions
Lead the coordination of bi-annual employee volunteering initiatives

Administrative Support:

Provide administrative support in the reservation and preparation of conference rooms for internal and external guests.
Process incoming and outgoing mail, including sorting, distributing, scanning, and filing documents appropriately.
Scan, upload, and maintain electronic records of mailed correspondence and documentation in company systems.
Coordinate mail handling and shipping activities with internal teams and external vendors or carriers.
Ensure timely routing of sensitive or confidential mail to appropriate recipients while maintaining confidentiality standards.

Additional Duties as Assigned:

Perform additional administrative and operational duties as assigned to support team and business needs.

What We Look For

1–2 years of experience in an HR, administrative, or workplace coordination role preferred
Course work in Human Resources a plus
Strong organizational skills and attention to detail
Excellent interpersonal and customer service skills
Professional, polished presence with a strong service mindset
Comfortable serving as a welcoming and helpful face of the company for employees, candidates, vendors, and guests
Comfortable working in a hybrid workplace with a minimum of two days on-site and managing physical workspace needs
Proficient with basic office software such as g-suite (gmail, calendar, drive, docs)
Demonstrated ability to handle confidential information with professionalism

New Hire Hourly Rate Range:

$25.87 - $31.06 USD

Benefits & Perks (US Based ONLY)

Excellent health coverage and life insurance benefits
401K with an immediate 3% company match
PTO, Company Holidays, and Flexible Holidays
Company-sponsored Mental Health Benefits, including 1:1 therapy
Over $1,000 each year to spend on your personal wellness
Monthly WFH stipends totaling over $1,000 annually
Generous, paid parental leave covering up to 20 weeks of leave for birthing parents and up to 12 weeks of leave for all other parents
Access to financial coaches and education sessions
Weekly catered lunches and fully stocked kitchen pantries
Community-based volunteering opportunities