Administrative Assistant

About the job
An Administrative Assistant keeps an office running smoothly. You’re the support hub for managers, teams, and clients — handling organization, communication, and day-to-day operations.

Core Duties

Office Management
Answer and direct phone calls, emails, and messages
Greet visitors and manage reception/front desk
Maintain office supplies, equipment, and order new items
Schedule meetings, book conference rooms, and arrange travel

Administrative Support

Prepare, edit, and format documents: reports, presentations, memos, letters

Manage calendars for executives/managers and coordinate schedules

Take meeting minutes and distribute action items

Handle confidential information with discretion

Data & Records

Organize and maintain physical + digital files and databases

Data entry, updating spreadsheets, and generating basic reports

Track budgets, invoices, expenses, and process paperwork

Communication & Coordination

Act as liaison between departments, clients, and vendors

Draft and send correspondence on behalf of management

Coordinate events, team meetings, and office announcements

Key Skills Needed

Organization: Juggling multiple tasks and deadlines
Communication: Professional email, phone, and in-person etiquette
Tech: MS Office/Google Workspace, Excel, PowerPoint, scheduling tools, CRM systems