DEPUTY OPERATIONS MANAGER

LOCATION OF POSITION
6 Saint Paul Street, Baltimore, Maryland 21202
POSITION DUTIES
The Deputy Operations Manager serves as OPC's Procurement Officer, coordinating procurement activity and drafting and implementing contracts for more than $3.3 million in consulting services expenditures annually. The position is also responsible for oversight of all accounts payable processes and serves as vendor liaison. The position serves as a back-up to the Chief Operations Officer and has a working knowledge of all operations, compliance, financial and administrative activities of the Office of People's Counsel.

Position duties include but are not limited to:

Agency Procurement Officer
Serve as the agency's procurement officer with responsibility for coordinating more than 50 services contracts annually.
Manage both RFP and sole source procurement processes and ensure adherence to State procurement policies.
Post all procurement solicitations and awards on the eMaryland Marketplace Advantage (eMMA) platform.
For consulting services to support litigation activities, obtain required sole source justification documentation and approval from the Office of the Attorney General.
Draft and execute contracts on behalf of OPC.
Create purchase orders in FMIS. Prepare and submit required procurement reports from the Department of General Services (e.g. PAAR reporting).
Serve as Vendor Liaison - manage MBE, SBR and VSBE designations; process company address changes; track agency payment methods; and review vendor registration status and standing with SDАТ.
Serve as the agency's Procurement Card Program Administrator.

Deputy Administrator
Coordinate all accounts payable invoice processing. This includes logging of all incoming invoices, checking invoices against approved contract rates, capturing necessary approvals from lead attorneys and other staff, and coordinating with the fiscal administrative officer to ensure timely payments are made in FMIS / with the General Accounting Division.
Support the Chief Operating Officer with annual upkeep of the agency's Policies and Procedures Manual, and drafting of new policy documents as needed.
Provide additional financial administration support in accordance with the State's accounting policies and procedures.
Serve as back-up for miscellaneous office operations duties including a range of Fiscal, HR, Facilities Management, IT and Strategic Planning responsibilities in the Chief Operating Officer's absence.

Agency Records Officer
Serve as agency records officer, manage agency records retention schedule and oversee proper archival and deletion of agency records. Monitor OPC's electronic file organizational structure to ensure staff adherence to document filing protocols.
Serve as agency Public Information Act (PIA) liaison, coordinate responses to PIA requests.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

The ideal candidate will posses the following:

Project Management Experience
Records Management Experience
Procurement Experience
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.