Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under the general supervision of the Director, assist in the overall administration of the program, aid in coordinating educational and recreational activities, assist with supervision of volunteers and responsible for participant registration/ database. Specific duties and responsibilities include:

Answer telephones and assist with calls
Recruit, supervise, and coordinate activities of volunteer workers, interns, and others who perform essential daily functions at the center
Perform general duties to include, but not limited to, photocopying, faxing, mailing, and filing
Create, maintain, and follow up with maintenance tickets
Accept lunch deliveries, assist with meal service, and clean up afterwards
Performs collecting, recording, and daily records of contributions, fundraising activities, and petty cash
Support the Director weekly in counting DFTA Breakfast, Lunch, Fundraising money, and deposits
Help to coordinate special programs and events
Coordinate with community agencies to provide legal, public, mental health, social, and other educational/ recreational courses at the center
Participate in various internal Older Adult Center subcommittees (menu committee/fundraising, etc.)
Assist with fliers, newsletters, bulletin boards, etc.
Conduct client registration and create new membership ID cards
Assist with fundraising activities, including receipts and spreadsheets
Assist with documentation and input into the program database
Collect and record daily records for attendance and congregate meals and maintain database
Maintain monthly recreational log
Assist with and maintain all required documentation of the fundraising receipts and expenses
Create Purchase orders for supply needs through our Yardi system
Assist with Information & Referral
Plan and/or lead recreational/educational trips or events
Other duties as required by the Director and organization
COMPETENCIES

CPR/AED certification preferred (must be obtained within 6 months of hire)
Food Handler certification preferred (must be obtained within 6 months of hire)
Some knowledge of and a genuine concern for the physical, mental, and emotional needs of older persons
Computer skills required, with ability to learn database maintenance
Ability to read, write, and speak English
Ability to work independently
Commitment to the organization’s mission, vision, and values
Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities
Commit to supporting communities who have experienced systemic oppression and bias (e.g., people of color, LGBTQ+ people, immigrants, justice-involved persons, etc.)
EDUCATION and EXPERIENCE

Associate's degree and one year of administrative, customer service, or human services experience, or High School graduate or equivalent, and specialized training or skills in recreational activities or two years’ experience in a community, group work, or teacher environment.