Personal Assistant / Estate & Household Manager

A highly successful entrepreneur, real estate owner, and trusted professional is seeking an exceptional Personal Assistant / Estate & Household Manager to serve as a trusted right hand in both personal and business matters. This is a unique opportunity for a highly organized, resourceful, and proactive professional who thrives in a fast-paced, ever-changing environment. The successful candidate will oversee the day-to-day management of multiple residences, coordinate personal and business affairs, manage household operations, and ensure every detail is handled with professionalism, discretion, and efficiency.

This role extends far beyond traditional administrative support. The ideal candidate is someone who anticipates needs, solves problems before they arise, and is comfortable managing everything from executive scheduling and real estate projects to household staff, vendors, travel logistics, charitable initiatives, and special projects. No task is too small or too large. The successful candidate will become a trusted partner responsible for helping manage a demanding lifestyle while maintaining the highest level of confidentiality, organization, and service.

Responsibilities:
Executive & Personal Support

Manage complex calendars, appointments, meetings, and travel arrangements
Coordinate personal and business scheduling across multiple priorities
Monitor and manage email correspondence and important communications
Prepare reports, spreadsheets, presentations, and project updates
Conduct research and proactively solve problems
Estate & Household Management

Oversee the day-to-day operations of multiple residences
Coordinate architects, designers, contractors, vendors, and service providers
Supervise household staff, including housekeepers and additional support personnel
Manage household inventories, maintenance schedules, and ongoing projects
Coordinate furniture purchases, deliveries, installations, and home organization
Ensure each residence operates efficiently and according to owner preferences
Project & Lifestyle Management

Coordinate real estate-related projects and renovations
Manage charitable and philanthropic initiatives
Schedule personal appointments, errands, and lifestyle services
Track action items and ensure timely completion of ongoing projects
Build and maintain relationships with vendors, contractors, and trusted service providers
Handle confidential personal and business matters with absolute discretion
Provide occasional evening and weekend support as needed
Perform additional duties as assigned
Requirements:
3+ years of experience as a Personal Assistant, Executive Assistant, Estate Manager, Household Manager, Family Office Assistant, Lifestyle Manager, Chief of Staff, or similar high-level support role
Experience supporting executives, entrepreneurs, high-net-worth, or ultra-high-net-worth individuals strongly preferred
Exceptional organizational and project management skills
Ability to anticipate needs and work proactively with minimal supervision
Outstanding communication and interpersonal abilities
Strong multitasking and prioritization skills
High level of professionalism, discretion, and confidentiality
Comfortable managing multiple residences, vendors, contractors, and household staff
Tech-savvy with proficiency in Microsoft Office, Google Workspace, spreadsheets, and digital organization tools
Ability to thrive in a fast-paced, ever-changing environment
Flexible schedule with occasional evenings and weekends as needed