DISTRIBUTION PROGRAM MANAGER

Detailed duties include, but are not limited to:

- Supporting the development, maintenance, and enhancement of the City’s emergency management logistics programs
- Reviewing and enhancing the City’s robust all-hazards logistics plans and deployment/response strategies.
- Contribute to citywide emergency feeding efforts by interfacing with public, private, and non-profit partners
- Supporting the development of a strategic logistics vision, with practical solutions, to support emergency plans and response efforts
- Managing all aspects of their assigned programs to include the planning suite and training needs
- Conducting interagency meetings and site visits/surveys with various partners
- Carrying out tasks such as; working with contracted vendors, tracking quotes, invoices, deliveries, and Bills of Lading
- Coordinating with internal and external partners on tasks such as; resource requests, site visits and facility upgrades
- Develop unique site layout materials
- Identifying contracts to support emergency planning and response
- Drafting scopes of work and contract documents
- Building partnerships with other emergency management professionals, especially in the areas of logistics planning.
- Working to train staff on logistics programs
- Using spreadsheets to track resource allocations and budgets
- Developing tabletop exercises with NYCEM Exercises, as well as functional and full-scale exercises
- Working with the State and Federal governments to ensure resource needs for staffing and supplies are pre-scripted, to include cross-docking solutions, trainings, and actual resource delivery
- Reviewing and addressing logistical accessibility needs in current, new, and ongoing citywide emergency logistics planning efforts.
- Ensuring logistical planning accounts for the needs of the City’s most vulnerable residents
- Serving as an on-call logistics coordinator
Candidates must be authorized to work in the United States without employer support to be eligible for selection. Note that NYCEM does not participate in eVerify, which is required for the reauthorization of some visas.

The selected candidate will be required to be in person in the office location three days per week, with exceptions for extenuating circumstances.

For this position, the “Special Note” below in the Minimum Qualification Requirements does apply.

We as an agency recognize that valuable leadership and analytical experience may be gained through public service, military service, academia, nonprofit organizations, the private sector, volunteer leadership, or other professional settings. Candidates are encouraged to describe transferable experiences that demonstrate their qualifications.

IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

PREFERRED SKILLS
Experience in operations research, warehouse management, mass care, or humanitarian relief operations
Intermediate to expert Microsoft Excel skills is a must
Knowledge of the Americans with Disabilities Act (ADA)
Experience serving vulnerable populations
Experience developing mass care relief plans
Familiarity with Points of Distribution (POD)
Experience working with private and public sector clients
Experience managing multiple projects in a high pressure work environment
Experience in general warehouse management
Training in concepts of the Incident Command System (ICS) (100, 200, 300, 700, 800 levels preferred)
Superior written and oral communications skills
Possession of a valid driver’s license and the ability to drive are preferred

In addition, the selected candidate will be able to demonstrate a proven ability in the following areas, from the agency’s performance management model:

Competencies:
Knowledge – possesses appropriate subject matter expertise.
Work Ethic and Productivity – produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership.
Strategic Problem Solving and Innovation – is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
Effective Communication – communication is clear, precise, and timely; understands their audience and display confidence in delivering their message.
Teamwork – encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.

**Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.**

EMERGENCY PREPAREDNESS SPECIAL - 94612

Qualifications:
1. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or

2. A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in "1" above; or

3. A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences ,or related field and one year of satisfactory full-time professional experience in the areas listed “1" above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent.

Special Note:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in ""1"" above.