RFP & Proposal Manager

The RFP & Proposal Manager is responsible for managing the end-to-end Request for Proposal (RFP) process.

This role is critical to increasing our clients bid win rate by developing compelling, compliant, and strategically positioned proposals that compete effectively across government, commercial, transit, corporate, healthcare, education, and military markets.

Responsibilities:

RFP Identification & Competitive Strategy:

Monitor government and commercial procurement databases and platforms for relevant RFP opportunities
Conduct bid/no-bid analysis to determine opportunities that align with company capabilities
Research and analyze competitor winning strategies, study what competitors do to win bids, including their technical positioning, value propositions, and pricing strategies
Develop superior competitive approaches, identify opportunities to differentiate and develop winning strategies that outposition the competition
Analyze competitor pricing strategies, understand how competitors price proposals and develop pricing strategies that win on value
Present RFP opportunities to leadership with strategic recommendations and competitive analysis
Proposal Development & Management:

Lead entire proposal process from RFP receipt through submission
Create compliance matrices ensuring all RFP requirements are addressed
Coordinate with engineering, manufacturing, sales, and operations teams
Write executive summaries, technical specifications, and capability statements
Manage timelines and ensure on-time submissions
Quality assurance and final editing of all proposal content
Win/Loss Analysis & Continuous Improvement:

Track all submitted proposals and monitor win/loss results
Conduct debrief calls with clients to understand evaluation scoring
Analyze patterns in losses and identify improvement opportunities
Document lessons learned and implement improvements in future proposals
Build knowledge base of what resonates with evaluators in each target market
Share competitive intelligence findings with sales and leadership teams
Compliance & Documentation

Ensure all proposals comply with RFP formatting, content, and submission requirements
Maintain organized filing system for all RFPs and related documents
Track proposal metrics (submission date, award date, win/loss, contract value, competitor names)
Create proposal templates and reusable content library for efficiency
Qualifications:

5+ years of proposal writing and RFP response experience
2+ years in manufacturing, construction, or industrial equipment industry preferred
Experience with government procurement (federal, state, local, military agencies)
Track record of improving proposal win rates through competitive analysis and strategy
Experience managing cross-functional proposal teams
Experience analyzing competitor strategies and market positioning
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with proposal management software and CRM systems
Knowledge of government and commercial procurement platforms and databases
Comfortable with project management tools and timelines
Excellent written and verbal communication skills
Strong attention to detail and ability to manage complex, multi-part documents
Strategic thinker who can analyze competition, market positioning, and pricing strategy
Project manager who can keep multiple RFPs on track simultaneously
Collaborative team player who works effectively with engineering, sales, and operations
Problem solver who can meet tight deadlines under pressure
Self-motivated and able to work independently with minimal supervision
Competitive mindset, driven to understand why competitors win and how to beat them
Industry Knowledge:

Understanding of prefabricated shelter, enclosure, or similar product industries
Familiarity with transit agency, government, corporate, healthcare, education, and military procurement processes
Knowledge of government contract requirements and compliance standards
Understanding of manufacturing capabilities, costs, and lead times
Knowledge of competitive landscape in shelter/enclosure industry.