Junior Executive Receptionist

Why This Role Matters
This role serves as a key connection point between executives, guests, and workplace operations. Your professionalism, attention to detail, and service mindset help ensure smooth daily operations and create positive experiences for visitors and internal teams.

What You’ll Do
Executive Reception & Guest Services
Welcome executives, employees, visitors, and business partners with professionalism and hospitality
Register guests with building security and manage visitor processes
Serve as a point of contact for guest inquiries, directions, and special requests
Maintain a polished and professional reception experience
Conference Center & Meeting Support
Coordinate conference room bookings and help resolve scheduling conflicts
Partner with Administrative Assistants and stakeholders to support meeting logistics
Prepare meeting spaces, ensuring rooms are organized, stocked, and guest-ready
Coordinate catering requests and support in-room hospitality services
Ensure AV equipment and conference room technology are functioning properly
Workplace & Administrative Support
Answer and route call through the company’s main line professionally
Support reporting, documentation, and administrative projects as assigned
Coordinate with facilities, pantry, and cleaning teams to maintain workplace standards
Provide backup support and cross-functional coverage when needed
Hospitality & Service Excellence
Anticipate guest needs and accommodate requests whenever possible
Maintain confidentiality and professionalism in all interactions
Contribute to a welcoming, organized, and high-service workplace environment

What You Bring
Strong customer service and hospitality mindset
Excellent communication and interpersonal skills
Strong organizational skills and attention to detail
Ability to multitask and prioritize effectively
Professional presence and polished demeanor
Ability to maintain composure in fast-paced environments
Sound judgment and ability to handle confidential information

Qualifications
Bachelor’s degree preferred
Minimum 3 years of professional experience in reception, hospitality, executive support, or client-facing environments preferred
Strong proficiency with Microsoft Office applications
Flexible schedule based on business needs
Dependable, punctual, and highly professional