Onsite Operations & Communications Associate

About the Role:

Be the heartbeat of a joyful and intentional Jewish children’s learning environment. The Onsite Operations & Communications Associate ensures our Field School runs smoothly every day. You will manage systems, coordinate communications, and support families, educators, and children.
This role blends deep attention to detail and follow-through with a warm presence. Onemoment you might be updating attendance or organizing a mailing; the next, helping a child find a bandage, greeting a parent, troubleshooting a tech issue, creating promotional materials, or comforting a child who is experiencing moments of frustration. Children are onsite Monday–Thursday from 1–6 pm and during Special Days and camps (8:30 am–6:00 pm). Starting at 12 pm, the administrator is onsite and fully present to support the community. This role requires consistent onsite presence.

At the same time, you will play a key role in keeping communications and fundraising operations on track: preparing newsletters, organizing lists, supporting campaigns, and ensuring nothing falls through the cracks. You will be part of a collaborative team where everyone rolls up their sleeves and values kindness, respect, and clear communication. This role reports to the Field School Director and works closely with the Executive Director on communications and fundraising operations. Our office is an open, active space, so flexibility is essential.

This role is ideal for someone who loves systems, details, and keeping things on track, and who finds meaning in supporting a community of children, educators, and families. You will be part of a team that is always learning, with opportunities to grow your skills in operations, communications, and fundraising over time.

What You’ll Do

Field School Operations
- Manage daily attendance and communication with families
- Monitor and respond to the admin inbox (absences, logistics, parent questions)
- Communicate regularly via email, text, and phone call with IJE families about a range of day-to-day matters.
- Coordinate student pickup and transportation
- Support a smooth, organized, and welcoming environment for children, families, and staff
- Maintain core school systems (enrollment, calendars, forms, and records)
- Manage supplies, snacks, and basic office needs (including troubleshooting day-to-day issues)

Communications & Fundraising Operations
- Prepare and send newsletters, campaign emails, and other communications (Mailchimp, Substack)

- Maintain contact lists, tags, and audience segmentation

- Support donor tracking, acknowledgments, and campaign logistics
- Help keep fundraising efforts organized and moving forward
- Create simple design materials in Canva aligned with IJE’s style

Programs & Events
- Manage scheduling, registration, and attendance tracking for programs
- Support logistics to ensure programs run smoothly

This is a wide-ranging role, and we are intentional about pacing and prioritization.

Physical Requirements
This position requires sitting at a desk and using a computer for extended periods, along
with occasional movement around the building to support program needs. The role may
also involve light lifting (up to 25 lbs.) for event setup and supply organization. Reasonable
accommodations will be made to support applicants and employees with disabilities.
Please let us know of any needs when applying.

Work Environment & Expectations

- Onsite presence required during program hours (Monday–Thursday, 12–6 pm)
- During Special Days and camps (approximately 25+ days/year), hours begin earlier
- Additional hours, up to approximately 30 hours/week total, may include limited remote work coordinated in advance.
- This role is central to daily operations and requires reliability.
- Some Sundays required (advance notice given, likely 4/year)