Administrative Assistant IV

What You’ll Do
Support two Senior Executives with their respective administrative needs
Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
Managing executive schedules to ensure sufficient time for task completion
Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
Event coordination, including team operations for team building events and working onsite/offsite meetings
Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives’ Product counterpart to proactively coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning.
Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects
Demonstrates curiosity and a growth mindset toward emerging AI technologies, with a commitment to continuously learning and applying AI tools to improve productivity, streamline administrative processes, and enhance support for executives and teams.
Familiarity working with engineering teams is desirable, but not required

What We Look For
2-4 years of relevant administrative experience
Ability to work independently as well as across various teams
Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
Strong work ethic, professionalism, confidentiality, and good judgment
Ability to deal with conflict as well as give and receive feedback diplomatically
Demonstrates confidence and sound judgment by professionally challenging requests when appropriate, offering thoughtful alternatives, managing expectations, and ensuring decisions align with executive priorities and business objectives.
Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $165,000
USA base pay range (all other U.S. states) per year: $101,000 - $151,000