Education Administrative Assistant

Responsibilities:

Assist the Director of Youth Learning and Engagement (Director)
Overall: Work with Director to plan and execute synagogue youth education and engagement consistent with synagogue vision and Director’s vision;
Calendar planning: maintain all dates in congregational calendar, create and maintain calendar for religious school
Weekly setup and operational needs: Address schedule and layout for ongoing needs as well as for special events, e.g. Purim Carnival, mishloach manot, High Holy Days, first and last day celebrations, Confirmation, etc.;
Teacher communications: Coordinate teacher compliance with parent previews, weekly lesson planning, security protocols, and professional learning;
Parent communications: coordinate weekly parent previews, registration communications, parent interactions during school hours and throughout the week;
Perform administrative tasks include document editing, phone coverage, and filing;
Work with Director on student and family recruitment and retention.
Coordinate with Director, Coordinator of Youth Engagement, and other staff on youth engagement projects, youth group activities, and youth-related initiatives.
Engage with children ages 4 through 18, including occasional supervision responsibilities.

Weekly planning including schedules and staff meetings
Ensure appropriate staff and room coverage.
Work closely with Facilities to ensure correct execution for required room setup and materials.
Create agenda for and participate in weekly education department meetings, including preparing the weekly agenda, taking minutes, and follow-up tasks as necessary.
Participate in weekly congregational operations meeting.
School registration and reporting
Coordinate the student registration process.
Handle parent communications and troubleshooting regarding registration.
Ensure all registration information is correct and up to date in Salesforce.
Create reports in Salesforce on a regular basis, including class lists.
General school administration
Collect and track Tzedakah, working with accounting for its allocation.
Track attendance.
Provide support as necessary during school hours.
Budget process
Provide administrative support to assist Director for budget management.
Process staff reimbursement.
Within agreed to spending limits, and consistent with Director input, execute educational materials and supply purchasing.
Organize all purchase receipts and communicate with Accounting on receipt tracking and expense allocation.
Payroll
Administer contracts and coordinate all paperwork and clearances with direction from Director
Track teacher and attendance.
Create weekly payroll input and provide to Accounting Manager monthly.

Skills/Experience/Education

Demonstration of initiative and creativity is highly encouraged and will be a great asset applied towards problem-solving. While there will be a lot of guidance and structure, the ability to work independently helps to ensure success and comfort.
College degree strongly preferred
Detail oriented, highly organized with excellent time management skills
Excellent verbal and written communication skills
Proficient in MS Office programs
Ability to work collaboratively
Enjoy working with children