Finance Rep

Job Purpose

Organize all client facility invoices and communications received to ensure they are forwarded to the correct senior in a timely manner, while keeping facility staff and vendors informed as needed.

Duties & Responsibilities

1. Workflow Management for Assigned Facilities:

• Enter invoices into GP.
• Reconcile vendor accounts.
• Sort and handle incoming mail and correspondence.
• Run monthly P&Ls.
• Complete monthly projects and checklists.
• Manage credit cards and other financial tools.

2. Vendor Point of Contact:

• Reach out to vendors for missing invoices.
• Process statements received from vendors.
• Serve as the point of contact for vendors regarding missing payments or payment-related questions.
• Facilitate payments for sensitive vendors.

3. Communication and Stakeholder Service:

• Respond accurately and in a timely manner to all inquiries.
• Proactively address barriers to efficient workflow, both intra- and interdepartmentally.
• Keep direct management informed about deadlines and process implementation.

4. Additional Duties:

• Perform other duties as assigned.

Qualifications

A successful individual in this role will possess basic computer knowledge and strong communication skills. Specific requirements include:

• Ability to prioritize and meet deadlines.
• Ability to operate independently.
• High attention to detail.
• Strong organizational skills.
• Capacity to learn new systems and policies.
• Excellent verbal and written communication skills.