Invoice Review Coordinator

Job Description

AECOM is seeking an Invoice Review Coordinator for our Baltimore, MD office to support the Amtrak B&P Tunnel Replacement (BPTR) Program among other project opportunities available atAECOM . This position will be responsible reviewing vendor invoices, payment applications, and billing documentation to ensure compliance with contract terms, project requirements, and customer agreements. This role serves as a critical liaison between project management, finance, and operations teams by validating that billed charges are supported by contractual obligations and approved project work.

Key Responsibilities

Review contractor and subcontractor billings, pay applications, invoices, and supporting documentation for accuracy and contractual compliance.

Compare billing submissions against contract requirements, scope of work, pricing schedules, work authorizations, and change orders.

Verify labor, equipment, material, and subcontractor charges are properly supported and comply with contract terms.

Identify discrepancies, unsupported costs, overbillings, duplicate charges, or missing documentation.

Collaborate with project managers, contract administrators, finance personnel, and vendors to resolve billing issues.

Maintain detailed records of contract reviews, findings, approvals, and invoice status.

Assist with tracking contract values, amendments, change orders, retainage, and remaining contract balances.

Monitor compliance with transportation, infrastructure, and construction project requirements.

Support monthly financial close activities through timely invoice review and approval processes.

Prepare reports and summaries related to contract compliance, billing exceptions, and payment status.

Ensure adherence to company policies, internal controls, and audit requirements.

Qualifications

Minimum:

Bachelor's degree in Business Administration, Finance, Accounting, Construction Management, Project Management, or a related field or demonstrated equivalency of experience and/or education.

4 years of experience in billing, project accounting, contract administration, invoice auditing, or a related field.

Experience in contract compliance and billing validation processes.

Preferred:

Experience reviewing contracts, pricing schedules, change orders, and vendor invoices.

Experience supporting transportation, civil construction, infrastructure, utility, engineering, or public works projects.

Experience in project controls, construction accounting, or procurement processes.

Experience in Excel and Microsoft Suite, Primavera, Oracle, or other related applications.

Exposure to DOT, municipal, state, or federally funded construction projects.

Strong verbal and written communication skills, with the ability to effectively collaborate and build relationships with project teams, clients, and subcontractors to facilitate timely resolution of billing, contract, and invoice-related matters.

Additional Information

Relocation is not an option for this position.

Sponsorship for US employment authorization is not available now or in the future for this position.

Adherence to BPTR program policies is mandatory.

Availability to work in the Integrated Program Office in Baltimore, MD