Facilities and Operations Coordinator

Overview
The Coordinator for Facilities and Operations provides core administrative, analytical, and process support to the Facilities and Operations leadership team. Operating as an individual contributor with no supervisory duties, this role focuses on tracking departmental key performance indicators (KPIs), scheduling routine inspections, managing compliance documentation, and maintaining data reporting tools. The Coordinator serves as a central project liaison to support operational initiatives, vendor scheduling, and budget tracking under the direct supervision of departmental leadership.

Responsibilities
Responsibilities include, but are not limited to, the following:

Administrative & Compliance Coordination

Provides desk-based operational and administrative support to ensure facility activities align with departmental goals and regulatory standards.
Coordinates preventative maintenance scheduling and logs work orders within the computerized maintenance management system.
Tracks and maintains schedules for required Department of Buildings (DOB) and municipal inspections, including elevators, fire alarms, sprinkler standpipes, emergency lighting, and fire extinguishers.
Serves as administrative contact for utility accounts, assisting Accounts Payable with routine invoice tracking and data logging.
Maintains central physical and digital archives for building records, permits, and municipal paperwork.
Reviews operational procedures and assists leadership in drafting revised compliance documentation and risk-mitigation guidelines.
Data Analytics & Operations Support

Maintains operational dashboards and prepares regular KPI reports covering response times, budget tracking, and preventative maintenance compliance.
Prepares Tableau reports, data summaries, and presentation decks for leadership, committee, and board meetings.
Tracks project timelines, deliverables, and associated financial documentation for ongoing facility initiatives at the direction of leadership.
Supports sustainability programs by tracking energy consumption data and reporting on carbon footprint reduction targets.
Coordinates vendor access, schedules contractor site visits, and organizes incoming documentation for contract proposals and bid packages.
Qualifications
Education/Experience
Bachelor of Arts or Bachelor of Science degree.
Minimum 1–3 years of experience in business administration, operational support, or facility coordination.
Proven track record in individual contributor roles focusing on administrative coordination and process management.
Knowledge/Skills/Abilities
Strong analytical and data visualization skills, including proficiency in Microsoft Excel and Tableau.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent organizational skills, attention to detail, and ability to manage multiple tracking systems simultaneously.
Strong written and verbal communication skills for cross-functional liaison and vendor scheduling.
Ability to work independently to research operational data and compile summaries for management.
Travel
Occasional local travel required.
Working Conditions
Standard office work; ability to lift up to 25 lbs.
Maximum Salary
USD $63,000.00/Yr.
Minimum Salary
USD $50,400.00/Yr.
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Touro University offers a comprehensive benefits package for full-time employees which includes:

Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
Employee Assistance Program
Early-Release Fridays (upon approval)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave & Floating Holiday
Annual Holiday Schedule