Facilities Associate

Job Duties and Responsibilities

Facilities operation requires maintaining a safe, functional, and organized environment while ensuring smooth daily workplace activities. Key challenges involve proactive risk identification through regular inspections, efficient response to emergency facilities requests, and seamless execution of office moves and routine repairs. The role optimizes space usage and visitor access while keeping essential tools, supplies, and badging systems up to date to support overall operational efficiency.

What Success Looks Like (Objectives):

Execute routine maintenance, equipment repairs, and office moves while keeping building conditions clean and orderly
Conduct proactive facility inspections to identify repairs early and keep the site aligned with safety regulations and standards
Manage inventory levels for supplies, equipment, and tools while maintaining accurate digital records of maintenance activities
Deliver reception and badging coverage by facilitating guest site access, issuing badges, and coordinating access updates in the Facilities Portal
Respond swiftly to facility emergencies and collaborate across departments to maintain seamless site operations
Leverage AI productivity tools to streamline facility scheduling, inventory tracking, and maintenance logs

Skills, Experience and Requirements

Core Skills and Competencies (What you’ll bring):

Expertise in facility operations, equipment maintenance, and hands-on usage of standard repair tools
Strong cross-departmental collaboration, written communication, and guest-facing service delivery
Problem-solving capability to manage urgent emergency calls and event setup or teardown needs
Ability to work independently or in team settings while physically lifting up to 40 pounds
Proficiency in digital productivity tools, including Google Suite, MS Office, and workplace access management systems
AI literacy to apply basic AI-assisted automation tools for maintenance workflow optimization

Minimum Requirements:

High school diploma or general education degree (GED)
6 months of experience in facility maintenance or equivalent combination of education and hands-on experience
Basic hand and power tools
Google Suite or MS Office
Access management or Facilities Portal software