Business & Finance Manager

Position Summary

Under the direction of the Administrative Captain, the Business & Finance Manager serves as the senior administrative and financial officer for the UCLA Police Department. The incumbent provides leadership and oversight for the department's financial management, budget administration, strategic resource planning, procurement, payroll and personnel administration, compliance, internal controls, and business operations. The position supports multiple operational units, including Police, Public Safety Aide (PSA), Security Services, Community Service Officer (CSO) Programs, and Emergency Medical Services (EMS), with multiple fund sources supporting an annual budget of approximately $30 million and approximately 140 FTE. The Business & Finance Manager is responsible for coordinating departmental financial planning, budget development, forecasting, analysis, reporting, and performance measurement activities. The incumbent advises department leadership on financial strategy, resource allocation, operational effectiveness, risk management, and regulatory compliance, ensuring that financial and administrative practices align with University policies, departmental priorities, and organizational goals. The position partners with department leadership to support the effective deployment of resources across all operational units while maintaining sound fiscal stewardship and administrative accountability.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Working knowledge of UCLA finance policies, practices and systems, budgeting and reporting techniques, accounting and bookkeeping. (Required)
Understands the concepts of financial and resource planning as well as how to control organizational budgeting. (Required)
Ability to orient new employees, distribute work, and monitor the progress of work. (Required)
Knowledge of human resources policies, practices, and planning. (Required)
Ability to effectively communicate both verbally and in writing. (Required)
Strong skills in the use of spreadsheet and database software. (Required)
Strong interpersonal skills and ability to work effectively across the organization at all levels. (Required)
Ability to deal with changing priorities and direct the work of others accordingly. Ability to multi-task. (Required)
Ability to screen applications, interview candidates, and either make selection decisions or recommend individuals for hire. (Required)
Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's degree in related area and / or equivalent experience / training (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".
Clery Act: The position is a designated CSA (Campus Security Authority) under Clery Act requirements.
Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. (Required)

Schedule

8:00 a.m. to 5:00 p.m. or as agreed upon by supervisor