Proposal Specialist

In this role, you’ll get to:

Own and manage end-to-end proposal and RFP responses for AMER, supporting a high volume of complex, non-standard sales opportunities
Partner closely with Sales, Solutions Engineering, Deal Desk, Marketing, Legal, and Partners to gather inputs and produce clear, compelling, and accurate proposal content
Translate technical, commercial, and legal inputs into customer-ready narratives tailored to each buyer’s needs
Edit, refine, and quality-check proposal responses to ensure clarity, consistency, and alignment with HubSpot’s brand and value proposition
Leverage AI tools thoughtfully to accelerate proposal creation while ensuring accuracy, fact-checking, and high-quality outputs
Navigate ambiguity and shifting priorities in a fast-moving, upmarket sales environment
Contribute to the continuous improvement of proposal processes, templates, and content libraries to support scale
Support sellers across AMER handling hundreds of proposals annually

We are looking for someone who:
Has 1-3 years experience in a proposal, bid, RFP, pre-sales, sales support, or similar role
Comes from a tech, SaaS, or professional services background (e.g., software, consulting, legal, accounting)
Thrives in highly cross-functional environments and enjoys collaborating with multiple stakeholders
Understands the dynamics of sales teams and how to support sellers effectively during high-pressure deal cycles
Is comfortable using AI tools for drafting, research, and validation — and understands both their strengths and limitations
Has strong judgment and knows how to assess risk, accuracy, and relevance in proposal content
Is extremely strong in written communication, copy editing, and content structuring
Is comfortable working in ambiguity and can adapt quickly as deal needs evolve
Is detail-oriented and able to manage multiple proposals simultaneously without sacrificing quality
Is flexible, resourceful, and proactive in solving problems
Is passionate about helping HubSpot’s customers succeed as we move further upmarket

Even better if you have:
Experience supporting enterprise-level or upmarket sales motions
Familiarity with CRM platforms and sales tooling (e.g., HubSpot)
Experience working with RFPs across AMER markets (private sector & public)
A background or interest in marketing, design, or content strategy
Experience improving proposal processes, templates, or knowledge bases
Spanish language proficiency