Senior People Operations Specialist

Meet the team:

We are seeking a detail-oriented and experienced Immigration Specialist to join our People Operations team! The People team supports all of Latitude’s people operations needs including benefits, recruitment, business partner support, training and development, HR operations, HR technology, and immigration. This individual will be responsible for managing and supporting the company’s immigration-related needs and international travel program, ensuring compliance with all applicable laws and regulations. This individual will work closely with our employees, People team, and external legal counsel to facilitate the immigration process for our foreign national employees and prospective hires, as well as manage the logistics and compliance aspects of international travel.

What you’ll do:

Immigration:

Serve as the primary point of contact for all immigration-related inquiries from employees, managers, and People Operations team members
Assess employee immigration needs and determine appropriate visa options based on their qualifications and job requirements
Prepare and review immigration applications, petitions, and supporting documents for accuracy and completeness, working in collaboration with external legal counsel
Manage and track the progress of immigration cases, ensuring timely filing and adherence to deadlines
Coordinate with external legal counsel on complex immigration matters and ensure alignment with company policies and procedures
Maintain accurate and organized employee immigration files, both physical and electronic
Stay up-to-date on changes in U.S. immigration laws and regulations and communicate updates to relevant stakeholders
Develop and maintain internal resources and training materials related to immigration policies and procedures
Assist with the onboarding process for foreign national employees, including providing guidance on visa requirements
Support the company's compliance efforts by conducting internal audits and ensuring adherence to immigration-related policies
Work closely within the People Operations team to ensure seamless integration of immigration processes with other People Operations functions, such as recruitment, compensation, and benefits
Tracking and auditing immigration expenses by employee and case

International Travel:

Partner with our Finance and Enterprise Services teams to manage the company's international travel and remote work program, including developing and implementing travel policies and procedures
Provide guidance and support to employees on international travel requirements, including work authorization and visa requirements
Monitor and track employee international travel, ensuring compliance with travel policies and reporting requirements
Stay up-to-date on travel advisories and alerts and communicate relevant information to employees
Assist with the development and implementation of travel risk management strategies

What you'll need to succeed:

Bachelor's degree in a related field; preferably Human Resources, Business Administration, Legal Studies or a similar field
4+ years of relevant experience in immigration law or Human Resources, with a focus on immigration and international travel
Knowledge of U.S. immigration laws, regulations, and procedures, specifically as they relate to employment-based immigration
Experience preparing and filing various immigration applications and petitions (e.g., H-1B, O-1, TN, PERM)
Experience managing an international travel program
Excellent organizational, communication, and interpersonal skills
Strong attention to detail and ability to manage multiple cases simultaneously
Ability to work independently and as part of a team
Experience working with external legal counsel on immigration matters
Proven ability to handle confidential and sensitive information with discretion and integrity
Demonstrated ability to analyze complex situations, identify problems, and develop effective solutions

Nice to have:

Experience working in a technology or automotive company
Proficiency in Google Workspace and Microsoft Office Suite
Proficiency in Workday

What we offer you:

Competitive compensation packages
High-quality individual and family medical, dental, and vision insurance
Health savings account with available employer match
Employer-matched 401(k) retirement plan with immediate vesting
Employer-paid group term life insurance and the option to elect voluntary life insurance
Paid parental leave
Paid medical leave
Unlimited vacation
15 paid holidays
Daily lunches, snacks, and beverages available in all office locations
Pre-tax spending accounts for healthcare and dependent care expenses
Pre-tax commuter benefits
Monthly wellness stipend
Adoption/Surrogacy support program
Backup child and elder care program
Professional development reimbursement
Employee assistance program
Discounted programs that include legal services, identity theft protection, pet insurance, and more
Company and team bonding outlets: employee resource groups, quarterly team activity stipend, and wellness initiatives