Administrative Assistant

Description

POSITION: Administrative Assistant

DEPARTMENT: Early Learning

PAY RATE: $16.88 - $19.85 per hour / Non-Exempt, 20 hours per week

HOURS: Mon - Fri 8:00 AM to 12:00 PM; may fluctuate to 7:30 AM to 11:30 AM as needed

**Flexibility to occasionally work the afternoon shift through 5:30 PM is a plus

The Administrative Assistant I will ensure that Early Learning programs have updated records and databases, and will promote and support the organization’s mission-driven culture by being committed to justice, equity, diversity, and inclusion for all. The Administrative Assistant will collaborate with the Director to identify opportunities to grow department initiatives and support partner engagement.

Requirements

Qualifications

High School Diploma or equivalent with two (2) years' office experience.?
Act 33/34 clearances, fingerprinting, criminal background check, NSOR, Mandate Reporter, Physical and TB-Step 1 are also required.
Desired Knowledge/Skills/Abilities

Knowledge of:

Microsoft Office 365
Graphics software familiarity
Familiarity with generated image files (GIF, JPG, PDF)
Knowledge of specific file saving
Ability to convert files.
Internet
Skills:

Ability to work with a diverse population of partner families from a variety of socio-economic and ethnic backgrounds.
Ability to manage multiple projects/programs through application of efficient and effective organizational skills.
Ability to manage and understand projects/programs by proactively addressing changes in conditions, operations, and the environment that will affect program outcomes.
Ability to identify complex problems, evaluate options, and implement solutions that will improve the scope of the work throughout the departments.
Excellent verbal, communication, and organizational skills.
Self-motivated, visionary, team player who can work effectively within the team.
Proficiency in Microsoft Office along with knowledge and experience with Google Drive, Zoom, and Teams.
Essential Job Functions

Vision and Mission

Promote and support the mission, imperative, values, and goals of the YWCA while maintaining performance standards.
Proactively identify strategic opportunities to diversify and enhance program initiatives.
Communicate the organization's educational opportunity strategy internally and externally so that all employees and partners understand how it carries out the mission.
Value, demonstrate and promote diversity equity and inclusion.
Team Development and Leadership

Participate in internal professional development opportunities.
Maintain a high level of consumer satisfaction.
Maintain a high level of confidentiality when working with sensitive partner family, vendors, and contract information.
Programs/Projects

Oversee all aspects of assigned projects/programs from development to implementation.
Develop and maintain rapport with partner families, community partners, school personnel and volunteers.
Maintains high levels of customer satisfaction.
May be responsible for opening the Early Learning Center on an as-needed basis.
Program Evaluation and Reporting

Manage and monitor all data distribution, collection, entry into tracking systems, such as Apricot, ProCare, Alert Media, Pelican, CN PEARS, City Span and internal department tracking databases.
Compile and furnish project/program data figures for reports.
Submits financial documentation such as receipts, invoices, etc. to supervisor in a timely manner.
All other duties as assigned.