Administrative Officer

Duties
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Receives telephone calls and screens out those which can be handled by supervisor's subordinates or other offices and tactfully refers them as appropriate.

Personally takes care of matters such as providing information concerning special programs and all matters regarding handling of correspondence and meetings of the Regional Director.

Maintains the Regional Director's and may maintain the Deputy Regional Director's and/or Executive Assistant's calendars and schedules appointments and conferences without prior clearance.

Maintains master files of BOP program statements, operations memoranda, policy waivers and program manuals.

May serve as the Administrative Remedy Coordinator and may oversee the Administrative Remedy Clerk and coordinates the regional office's responses to inmate Administrative Remedy Appeals.

Maintains a log of receipt of appeals and assigns to appropriate office for response and follows up to ensure responses are timely.

Prepares semiannual reports for the Regional Director.

Requirements
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Conditions of employment
Career Transition Programs (CTAP or ICTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must:

Meet CTAP or ICTAP eligibility criteria;
Be rated well-qualified for the position, scoring at least half of the total possible points for the vacancy KSAs or competencies; and
Submit the appropriate documentation to support your CTAP eligibility:
A copy of the agency notice (i.e., separation notice or agency RIF letter),
Most recent performance appraisal, and
Most recent SF-50 showing current/former position, grade, promotion potential, and duty location.
See USAJOBS' Career Transition Programs for more information.
EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental
status, military service or other non-merit factor. More information can be found here: U.S Department of Justice - Equal Employment Opportunity Policy

Key Requirements:
U.S. Citizenship is Required.
See Special Conditions of Employment Section.
Selective Service Requirement
Qualifications
To be considered for the position, you must meet the following qualification requirements:

Education:

GS-09:

Master's or equivalent graduate degree; OR 2 full years of progressively higher level graduate education leading to such a degree; OR LL.B. or J.D., if related.

GS-11:

Ph.D. or equivalent doctoral degree; OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related.

Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

OR

Experience:

You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable, this experience must have equipped the applicant with the particular qualifications required to perform successfully the duties of the position, and must typically be in or related to the position to be filled.