Collection Associate

Job Overview:

Under direct supervision, the Claim Collector Level 1 ensures that all vendor programs are claimed and collected as stipulated by the vendor program agreement/program documents. On a daily basis, the Collector monitors their   aging to see which programs are claimable. Prior to submitting the claims the collector must review the program documents to confirm the program was entered in the system correctly and verifies the accuracy of the claim using the appropriate reports. An invoice is generated with the appropriate payments terms and followed up on in order to collect any outstanding balances from the vendor in a timely manner.

The Claims Collector Level 1 ensures the fulfillment of the terms which B&H must complete as part of the vendor program such as regular reporting summaries, proofs of performance, etc.

Essential Responsibilities:

Monitor aging for timely claim and collection of vendor programs

Calculates/verifies claims for accuracy and submits invoices to vendors on with appropriate payment terms

Follows up on current outstanding balances and reconciles old invoices

Negotiates and resolves discrepancies with Vendors

Provides proofs of advertising activities with Coop invoices when required by Vendor

Provides reports summarizes specific information when required by Vendor

Depending on the vendor agreement; record and deduct vendor returns, price protections and IR payments from claim calculations

Specific Knowledge, Skills and Abilities:

Knowledge of B&H policies and procedures

Focused and comfortable working on various tasks simultaneously

Articulate communicator and analytical thinker

Interpersonal skills and a professional phone demeanor

Detail-oriented and quick thinker

Preferred Education, Experience and Licenses:

Minimum 4-5 years experience in a corporate Accounts Payable environment or related experience

Utilization of MS Office (Word, Excel, Outlook, etc)