Religious School Administrator

Key Responsibilities

Religious School Operations

Manage the day-to-day administrative operations of the Religious School.
Serve as the primary administrative contact for Religious School families and faculty.
Ensure classrooms and learning spaces are prepared, organized, and welcoming.
Oversee student enrollment, attendance, and record keeping through ShulCloud, following up with families as appropriate.
Maintain digital student and program files.
Create annual calendars and coordinate classroom and program scheduling.
Coordinate faculty onboarding and assist with payroll administration through the synagogue’s payroll system.
Order office, classroom, and program supplies.
Research vendors and assist with purchasing and program logistics.
Support the Director of the Religious School with administrative projects and daily operations.
Serve as a liaison between the Religious School and other synagogue departments.
Provide administrative support for teen programming

Family Communication and Student Support

Serve as a point of contact for families, responding to questions with warmth, professionalism, and discretion.
Prepare and distribute regular communications to families.
Maintain accurate email distribution lists and contact information.
Welcome students each week and help ensure smooth arrival, dismissal, and authorized early pickups.
Handle confidential information with sound judgment and professionalism.
Provide support for B’Mitzvah students and families as needed

Programs and Events

Coordinate the administrative and logistical planning of Religious School programs and special events including holiday celebrations, family learning, and Shabbat dinners for student-led services.
Manage registrations and RSVPs.
Coordinate room reservations, setup, catering, audiovisual needs, and supplies.
Work closely with the Executive Director, Senior Rabbi, Director of the Religious School, and administrative staff to ensure successful program execution.
Please note that this job description is intended to describe the general nature of the position and is not an exhaustive list of responsibilities. Duties may change as organizational needs evolve.

Qualifications

Required

At least 2 years of relevant administrative, program coordination, or operations experience, preferably in a school, nonprofit, congregation, or other community-based organization.
Bachelor’s degree or equivalent professional experience.
Exceptional organizational skills and strong attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities while maintaining accuracy and professionalism.
Strong interpersonal skills and the ability to build positive relationships with families, faculty, colleagues, and volunteers.
Demonstrated initiative, sound judgment, and the ability to work independently.
Professional discretion and the ability to maintain confidentiality.
A collaborative, flexible, and solutions-oriented approach.
Proficiency with Microsoft Office; comfort learning new software and database systems.

Preferred

Knowledge of Jewish traditions, rituals, and synagogue life or willingness to learn.
Experience working with children or families in a school, synagogue, camp, or youth program.
Experience with ShulCloud, Paycom, Constant Contact, or similar administrative platforms.
Familiarity with Hebrew