Property Specialist

Specific Duties & Responsibilities

Property Management

Generate necessary legal action, documents, and process in accordance with State law.
Provide constant vendor/contractor communications; ensure vendors are submitting invoices in timely manner. Ensure invoices are accurate and complete invoice approvals in a timely manner.
Ensure property is rented to fullest capacity
Coordinate maintenance schedules and follow up in progress of work completion.
Learn and ensure compliance with all JHU, local, state, and federal safety rules.
Perform regular property inspections and complete inspection report. Recommends alterations, maintenance and reconditioning as necessary.
Work with the Director of Facilities to coordinate tenant improvement and capital projects.
Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
Prepare all Service Agreement and Construction Agreement documents (including work authorizations, addendum's, amendments and contract approval forms) in compliance with JHU business practices.
Track and maintain Energy Star benchmarking data so information is current and accurate.
Administer all leases to assure compliance with provisions/agreement.
Show space to prospective tenants.
Communicate clearly and on a timely basis with the Business Office using and/or providing the appropriate documentation.
Maintain compliance with all JHU personnel policies and procedures.
Miscellaneous duties or projects as assigned by the Director of Facilities.

Budget and Finance

Maintain accurate records of all transactions and submit on timely basis (i.e., rent rolls, delinquency reports, move-in/move-outs, etc.)
Prepare annual budgets and income projections in a timely and accurate manner
Ensure that all rents and late fees/check charges are collected, posted, and deposited in a timely manner
Confirm all leases, contracts, and purchase orders to ensure accuracy and proper documentation.
Assist Director of Facilities with the development and controlling of operating and capital budget.
Manage and coordinate day-to-day financial transactions including accounts receivables and accounts payable.

Minimum Qualifications
Bachelor’s Degree
Three years property management experience
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
Effective and professional customer service skills.
Familiarity with Microsoft Office (word and Excel), SAP accounting software as well as ability to learn new software programs.