Vendor Relations Administrative Assistant

Job Overview:

The administrative assistant provides support to the Vendor Relations Manager in his/her daily activities. S/he coordinates and organizes meetings with vendors, maintains manager’s calendar, group inbox, and creates and processes vendor contracts- both new and renewals.

Essential Responsibilities:

Coordinate with vendors to set up meetings

Create new and renewal contracts corresponding to company policies and procedures.

Update and manage Salesforce database ensuring all the information is accurate and up to date

Work with the manager and vendors to plan product display strategy enhancing store’s visual appeal

Maintains group inbox and ensures every email is assigned or actioned in a timely manner

Oversee organization of shared folders, keeping them organized and properly labeled for quick navigation

Additional Responsibilities:

Occasionally walk around the store to confirm store displays match existing contracts in the system

As assigned by the manager

Specific Knowledge, Skills and Abilities:

Exceptional writing, scheduling, communication, organization and interpersonal skills.

Efficient in proactively recognizing issues.

Proficient with MS office.

Ability to take initiative and execute good judgement

Preferred Education, Experience and Licenses:

Few years in administrative capacity supporting vendor management, store operations/ merchandising preferred