Grants Manager

POSITION SUMMARY

Israel Policy Forum seeks a highly organized, detail-oriented, and mission-driven Grants Manager (GM) to support the organization’s institutional fundraising and prospect development efforts. Reporting to the CGOSO, the GM will play a central role in identifying funding opportunities, developing compelling grant proposals and reports, conducting prospect research, managing grant deadlines and deliverables, and supporting foundation and donor stewardship efforts.

The GM will work closely with the Director of Development Operations and the Director of Leadership Giving to strengthen fundraising systems, support donor cultivation efforts, and advance institutional fundraising strategies, particularly at the intersection of family foundations and individual donors. This position is ideal for a strong writer and project manager who enjoys collaborating across departments, translating programmatic work into compelling fundraising materials, and helping secure resources that advance IPF’s mission.

MAJOR RESPONSIBILITIES

Grant Writing and Reporting
Draft compelling letters of inquiry, grant proposals, renewal requests, and reports for private, family, and institutional foundations.
Collaborate with program staff to gather information, metrics, budgets, and impact data for fundraising materials.
Translate complex policy, educational, and leadership-development initiatives into clear, persuasive narratives.
Ensure all submissions are accurate, timely, and aligned with organizational priorities and funder requirements.
Develop foundation briefing materials and funding analyses for senior staff and lay leadership.

Grants Management
Maintain and manage a comprehensive grants calendar in Salesforce and Todoist, including proposal deadlines, reporting requirements, stewardship activities, and renewal schedules.
Track grant deliverables and ensure compliance with funder expectations.
Maintain accurate grant files, proposal archives, and supporting documentation.
Coordinate closely with program and finance staff to ensure timely reporting and accurate budget information.
Support institutional fundraising planning through grant tracking, revenue forecasting, and pipeline management.

Prospect Research and Pipeline Development
Conduct research on private foundations, family foundations, and high-capacity individual prospects.
Prepare prospect profiles, briefing materials, and funding analyses for development and senior lay leadership and staff.
Monitor philanthropic trends and identify new funding opportunities aligned with IPF’s mission and strategic priorities.
Support donor and foundation cultivation efforts through research, meeting preparation, and follow-up materials.
Assist in developing and maintaining a robust pipeline of institutional and individual funding opportunities.

Stewardship and Donor Communications
Prepare foundation updates, impact summaries, stewardship reports, and donor communications.
Support foundation meetings, donor briefings, and cultivation events.
Draft correspondence and follow-up materials for foundation and donor engagement.
Help ensure thoughtful and timely stewardship of institutional funders and key prospects.

Development Operations and Collaboration
Maintain accurate records in Salesforce and other development systems.
Track proposal submissions, reporting schedules, donor interactions, and foundation activity.
Partner with the Director of Development Operations to ensure fundraising data integrity and effective reporting.
Support prospect tracking, moves management, and donor engagement strategies in collaboration with the Director of Leadership Giving.
Generate reports and support departmental planning, analysis, and fundraising strategy.

FIRST-YEAR SUCCESS METRICS

Maintain a 100% on-time record for grant proposals, reports, and stewardship deliverables.
Establish and manage a comprehensive institutional fundraising calendar and tracking system.
Draft and coordinate high-quality proposals, reports, and donor communications in partnership with program and development staff.
Develop prospect profiles and research materials that expand IPF's pipeline of foundation and individual funding opportunities.
Identify and qualify new foundation and individual prospects aligned with IPF's strategic priorities.
Support donor and foundation cultivation efforts through timely briefing materials, meeting preparation, and follow-up communications.
Partner with Development Operations to ensure accurate fundraising records, reporting, and pipeline management.
Strengthen cross-departmental collaboration between development, programs, and leadership teams.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES

Required

A minimum of 3–5 years of experience in grant writing, institutional fundraising, nonprofit development, prospect research, or a related field.
Exceptional writing, editing, and verbal communication skills.
Strong project management and organizational abilities.
Demonstrated ability to manage multiple deadlines and competing priorities.
Experience conducting donor and foundation prospect research.
Experience working with CRM systems; Salesforce experience preferred.
Strong attention to detail and commitment to accuracy.
Familiarity with Jewish communal landscape in North America.
Comfort using AI-assisted research and drafting tools responsibly, with strong independent review for accuracy, confidentiality and appropriate attribution.
Bachelor’s degree or equivalent professional experience.

Preferred
Familiarity with the Jewish communal, public policy, or nonprofit sectors.
Experience supporting foundation fundraising, institutional giving, major gifts, or donor research initiatives.
Experience using AI tools to support research, writing, and workflow management.