Executive Assistant to the CEO & Office Manager

Description
We are looking for a highly organized, proactive, and discreet Executive Assistant to the CEO who will provide high-level executive and personal support while also overseeing the day-to-day management of the office.

This is a hands-on, high-trust role that requires excellent judgment, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced startup environment.

Responsibilities
Executive & Personal Support to the CEO

Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities.
Handle sensitive and confidential information with a high level of discretion.
Support the CEO with personal and administrative matters, including coordination with personal staff and service providers.
Act as a trusted gatekeeper and point of contact for internal and external stakeholders.
Anticipate needs, identify priorities, and proactively resolve issues before they arise.

Office Management

Own the day-to-day operations and overall experience of the office.
Create a welcoming, collaborative office environment and help build office culture
Manage office vendors, suppliers, facilities, and service providers.
Ensure the office is well organized, functional, and welcoming for employees and guests.
Provide a smooth onboarding experience for new team members
Collaborate with HR to update and maintain office policies, ensuring they are current and effective
Collaborate on the US office Operations budget, ensuring smart and efficient use of resources
Manage agendas/travel arrangements/appointments etc. for management

Requirements
What We’re Looking For

+3 years of proven experience as an Executive Assistant, preferably supporting a senior executive or CEO.
Exceptional organizational and time-management skills.
High level of discretion, maturity, and judgment.
Strong communication and interpersonal skills.
A proactive, hands-on approach with the ability to anticipate needs and solve problems independently.
Comfortable managing both executive priorities and operational details.
Ability to work in a fast-paced, dynamic startup environment.
Strong attention to detail and a “can-do” attitude.