Temple Administrator

Essential Duties and Responsibilities:
~ Administrative Functions
Collaborates with Temple officials to create policies and procedures as needed. Serves as an advisor and coordinator on all aspects of the Temple’s relationship with its members.
Assists prospective members with membership application, dues structure, and religious school fees. Works with Rabbi to update the membership packet.
Manages the Temple’s calendar for events, security needs, RSVP/fee collection, and required physical set up.
Supervises the Temple custodian to ensure that the building is properly maintained. Coordinates with fire inspectors to schedule inspections for compliance with the fire code.
Receives and responds to all incoming calls and emails.
Assists the clergy in High Holy Days preparation (sending out tickets to paid up members, paying choir, handling chair rentals, etc.)
Sends out yahrzeit notifications, prepare monthly and weekly yahrzeit lists.
Attends Board meetings and keeps the President and the Board informed on matters that they supervise.
Meets with the Director of Education and Committee chairs to assist in achieving department/committee objectives.
Coordinates bidding and contracts with vendors.
Tracks and executes ongoing physical plant projects at the Temple and on Temple grounds.

Financial Functions
Oversees accounts receivable (dues collection, fees, assessments) and accounts payable (vendor payments, payroll). Works with the Finance Committee in its oversight of the Temple’s income and spending.
Enters all financial transactions in the Temple’s financial software system.

Qualifications:
Education and Experience:
– Associates or Bachelor’s Degree

– 3-5 years of leadership experience, ideally within a synagogue or Jewish nonprofit organization

Financial Acumen:
– Proven ability to manage budgets, accounting software (i.e.Rakefet), payroll, and fundraising.

Operation and Facility Management:
– Experience in overseeing building maintenance, security vendors, and rental scheduling.

Technology Proficiency:
– Proficiency in using Microsoft Office (Word, Excel).

Interpersonal and Leadership Skills:
– Exceptional communication skills to lead staff, collaborate with lay leaders, and support congregational volunteers.

Jewish Life Knowledge:
– Some familiarity with the Jewish calendar, rituals, and holidays is preferred.

Flexibility:
– Availability to work on some evenings, weekends, and holidays if necessary.