Accounts Payable Manager

ABOUT THE OPPORTUNITY

We are looking for an Accounts Payable Manager to join the KHAITE team. This role will report to the Director of Financial Services and will be based out of the NYC HQ offices. This role will oversee and execute the end-to-end AP process at KHAITE. This role will play a critical part in managing day-to-day financial operations, ensuring accuracy and timeliness in all payables, while partnering cross-functionally to support the needs of a growing luxury brand.

ESSENTIAL DUTIES & RESPONSIBILITIES

Own the full accounts payable process—from invoice intake and coding to approvals and payment execution.
Oversee timely and accurate processing of domestic and international vendor payments through various payment methods, including wire transfers, ACH, and checks
Manage relationships with key vendors and internal stakeholders; ensure timely and accurate payments.
Maintain the integrity of AP records and documentation; ensure compliance with internal controls and policies.
Reconcile AP subledger to the general ledger and perform month-end close procedures.
Support budgeting and cash flow forecasting by preparing weekly AP reporting and disbursement schedules.
Assist with annual audit requests related to payables.
Manage sales tax documentation, vendor compliance requirements, and audit support documentation as needed
Monitor accounts payable aging and ensure timely resolution of outstanding invoices and vendor inquiries
Identify opportunities to improve processes, implement automation, and increase operational efficiency within the accounts payable function
Collaborate with production, operations, and merchandising teams to ensure proper invoice matching and issue resolution.
Oversee expense reimbursements and credit card reconciliations.

SKILLS & REQUIREMENTS

Interpersonal Skills:

Exceptional attention to detail and strong organizational skills
Strong analytical and problem-solving abilities with a proactive, solutions-oriented approach
Excellent communication and interpersonal skills with the ability to build relationships across departments and with external vendors
Ability to manage multiple priorities and meet deadlines in a fast-paced, entrepreneurial environment

Education/Experience:

7+ years of experience in Accounts Payable
Proficient in accounting systems, Microsoft Excel, and AP automation tools
Prior experience within luxury, fashion, retail, consumer goods, or a similarly fast-paced environment preferred
Strong understanding of accounts payable processes, accrual accounting, and financial controls
Experience managing domestic and international vendor payments and multi-entity environments
Hands-on experience with ERP systems; experience with RLM strongly preferred
Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUPs, reconciliations, reporting, and financial analysis
Experience supporting month-end close, audits, and financial reporting processes
Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred