Litigation Assistant

Responsibilities

Perform administrative duties, such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics
Maintain pleadings and discovery indexes
Organize exhibits, documents, evidence, briefs, and appendices
Implement and improve administrative processes for more efficient workflow
Collect, examine, and organize evidence and other legal documents for attorney review and case preparation
Draft and proofread correspondence and legal documents, such as pleadings and contracts
Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice
Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney
Communicate with clients and witnesses to schedule meetings, interviews, and depositions
Manage, organize, and maintain documents in paper or electronic filing systems
Provide general administrative assistance, such as maintaining the attorney’s calendar and making travel arrangements
Performs other related duties as assigned to meet the needs of the business

Qualification

High school diploma or general education degree (GED) required
Associates degree in paralegal studies, a paralegal certificate, or a bachelor’s degree is preferred
At least 2 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal
Experience in Personal Injury, Workers Compensation, Premises, or other injury related practice areas (preferred)
Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision
Great written and communication skills, be proficient in calendar depositions, mediation, and hearings
Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules, and procedures, practices, etc
Highly organized with the ability to juggle multiple deadlines in a fast-paced environment
Strong writing and communication skills along with attention to detail
Extensive computer and database expertise, Microsoft Word, Excel, Outlook, and type no less than 35 wpm