Payroll Admin

Key Tasks and Responsibilities

Process and maintain payroll records for all employees
Review, audit and validate employee timecards to ensure accuracy
Process employee payroll changes, including address updates, tax withholding elections, direct deposit information, wage rate changes and other payroll deductions.
Prepare and distribute payroll checks, payroll registers and supporting payroll documentation in accordance with established payroll schedules.
Generate manual payroll checks when required due to payroll corrections, terminations, off-cycle payments or other special circumstances.
Maintain payroll records and supporting documentation in compliance with federal, state and local regulations.
Maintain payroll calendars and tracking systems to ensure timely administration of scheduled wage increases, benefit enrollments, payroll deductions and other employee compensation changes.
Monitor and maintain accurate federal, state and local tax information to support payroll compliance across applicable jurisdictions.
Serve as a payroll resource for employees by explaining payroll-related programs and options, including direct deposit enrollment, tax withholding elections, benefit deductions and pay statement inquiries.
Maintain organized payroll files and records in accordance with company policies, regulatory requirements, and document retention standards.
Support payroll audits, compliance reviews, certified payroll reporting, and special payroll projects by providing accurate documentation and reporting as requested.

Skills and Abilities

Exceptional attention to detail and accuracy.
Ability to handle confidential and sensitive information with discretion and professionalism.
Strong analytical, problem-solving and decision-making abilities.
Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines.
Strong customer service orientation with a commitment to supporting employees and project stakeholders.
Effective verbal and written communication skills.
Ability to work independently while contributing positively to a collaborative team environment.
Strong interpersonal skills with the ability to build productive working relationships across all levels of the organization.
Ability to adapt to changing priorities in a fast-paced environment.

Education/Experience

Demonstrated knowledge of payroll administration, payroll processing, payroll compliance and payroll tax regulations.
Advanced proficiency in Microsoft Office Suite
Bachelor’s Degree (B.A. or B.S.) preferred in Accounting, Finance, Business Administration or a related field; or an equivalent combination of education, training and relevant payroll administration experience.
Knowledge of administrative procedures, records management, business correspondence and office systems.
Familiarity with certified payroll reporting, prevailing wage requirements, union payroll administration and multi-state payroll processing.