Institute Research Program Manager

Responsibilities:

Research Development & Proposal Leadership (Pre-Award)

Lead development of complex grant proposals, including multi-investigator and multi-institutional submissions (e.g., DARPA, ARPA-H, NIH, NSF)
Partner with faculty to shape and refine research aims, aligning scientific ideas with sponsor priorities
Translate technical concepts into clear, compelling proposal narratives and supporting materials
Coordinate proposal development across collaborators, including subawardees and external partners
Manage timelines, compliance requirements, and submission processes for large-scale proposals
Identify and track strategic funding opportunities aligned with institutional strengths

Scientific Program Management (Post-Award)

Serve as program manager for awarded projects, supporting alignment between proposed aims and ongoing research activities
Track milestones, deliverables, and progress across multi-investigator teams
Support development of technical reports and sponsor-facing communications (e.g., DARPA-style reporting)
Facilitate regular program meetings, working groups, and sponsor interactions
Identify risks or delays and work with faculty and teams to implement solutions

Research Portfolio Coordination & Systems

Support management of a portfolio of complex research programs
Develop and maintain systems for tracking aims, deliverables, publications, and outcomes
Coordinate cross-project activities and ensure consistency in reporting and execution
Contribute to continuous improvement of processes supporting large-scale research programs

Administration & Program Support

Coordinate administrative components of complex sponsored awards, including subaward setup and management
Work in partnership with departmental and central offices to support budget tracking, compliance, and reporting requirements
Ensure timely submission of progress reports and maintenance of accurate grant documentation
Support audit readiness and adherence to sponsor guidelines across all assigned programs
Qualifications
Qualifications

PhD (or equivalent terminal degree) in a scientific or engineering discipline required
Demonstrated experience with research proposal development and/or management of sponsored research programs
Familiarity with complex federal funding mechanisms (e.g., DARPA, ARPA-H, NIH, NSF) strongly preferred
Excellent scientific writing, editing, and communication skills
Ability to engage with faculty and researchers on technical subject matter
Strong organizational and project management skills, with the ability to coordinate across multiple stakeholders
Experience with multi-institutional collaborations and subawards preferred