Development Operations Coordinator

Responsibilities
Development Operations & Database Management (45%)

Maintain and ensure integrity of our donor database, including accurate tracking of gifts, interactions, and engagement.
Support capital campaign operations, including pledge tracking and campaign reporting.
Generate and maintain reports and dashboards to inform fundraising strategy and track progress to goals.
Process, track, and acknowledge all philanthropic gifts and pledges, and reconcile records with the finance team.
Conduct prospect research and compile findings into donor profiles for senior staff.
Grants Coordination & Project Management (30%)

Maintain a comprehensive calendar of grant deadlines and reporting requirements.
Coordinate workflows and materials for grant submissions and reporting.
Contribute to drafting and editing grant applications as part of a collaborative team effort.
Donor Communications & Stewardship (15%)

Support donor engagement cycles by tracking outreach, preparing materials for cultivation and solicitation, and ensuring timely stewardship follow-through.
Collaborate with the marketing team on annual fund appeals, campaign copy, development website pages, and donor-facing collateral; contribute to social media content as needed.
Program & Event Support (10%)

Support planning and execution of fundraising events.
Staff an average of four events at The Vilna each month, contributing to a welcoming, well-run experience for all participants.

Education and Experience
Bachelor’s degree or equivalent experience
2-4 years of relevant experience
Exposure to or interest in grants and project management across multiple concurrent deadlines
Experience with a CRM or donor database strongly preferred
Demonstrated ability to master new data systems quickly
Proficiency in Google Workspace and comfort working across cloud-based tools and platforms
Interest in building and owning organizational systems and workflows

Ideal Qualities
Aligned with The Vilna’s mission and values
A natural project manager: enjoys spreadsheets and tracking systems, and thrives as the organizational hub keeping the development team’s deadlines, workflows, and priorities on track
People-oriented, comfortable and eager to engage with donors and program participants
Takes initiative and works independently with curiosity, attention to detail, and a willingness to learn while also asking questions and collaborating with staff and volunteer leadership
Strong interpersonal, verbal, and written communication skills, including drafting and editing clear copy

Requirements
Willingness to work occasional nights and weekends
Ability to lift up to 50 pounds