Coordinator of Board Relations

Responsibilities:

Governance Strategy & Board Development

Serve as the agency’s lead for board governance operations, partnering with the CEO, Board Chair, and Committee Chairs to advance strategic goals and ensure board leaders and members are well-supported in their roles
Own the annual governance calendar, including the board meeting cycle, committee cadence, officer elections, annual goal setting, and the board self-assessment process
Manage the board recruitment and succession pipeline in partnership with the CEO and Board leadership, including candidate identification, cultivation, vetting, and onboarding
Design and manage board orientation and ongoing education, staying current with nonprofit governance trends and best practices, and providing focused support during members’ first year
On behalf of the CEO, build individualized relationships with board members to ensure their talents are well utilized and they remain engaged in the JFS mission; personalize the board experience
Anticipate and identify key issues for dissemination to board members; keep the CEO aware of concerns, conflicts, or relationship dynamics requiring attention

Board Operations & Compliance
Manage all logistics for board, committee, and executive session meetings, agendas, minutes, rosters, scheduling, materials distribution, hybrid/virtual meeting technology, and meeting set-up in partnership with department liaisons where relevant
Administer the board recordkeeping and maintain accurate, secure, and up-to-date board records, rosters, and historical files
Ensure compliance with agency bylaws, committee charters, board policies (including conflict-of-interest disclosures), and annual governance requirements, including governance-related disclosures supporting the IRS Form 990
Maintain and update governance infrastructure: policies and procedures manuals, standardized correspondence and processes, and master calendars
Attend, participate, and act as a resource at board, Executive Committee, and other committee meetings as needed, ensuring an exemplary meeting experience

Communication & Relationships

Manage ongoing board communication and the board member experience end to end
Draft communications from the CEO and Board Chair to the board and individual members, including emails, reminders, and briefing materials
Serve as primary contact for board leaders and members for information, support, or assistance in their roles; address concerns immediately and inform the CEO
Keep board members informed about JFS special events and provide appropriate accommodation
Develop and maintain exceptional relationships with board members, JFS leaders, staff, volunteers, donors, and other internal and external partners
Direct external vendors, consultants, and cross-departmental resources supporting board operations as needed
Partner with the CEO, Executive Team, and cross-functional stakeholders to plan and execute organization-wide events, retreats, and recognition programs (2–3 annually), managing logistics, communications, board engagement, and event-day coordination
Proactively communicate identified risks to the CEO to minimize risk when possible
Maintain the highest level of professional and ethical standards, handling confidential and sensitive information with discretion, and act in compliance with both the letter and spirit of all applicable laws and regulations

Skills/Experience/Abilities That Are a Must-Have:

5+ years of nonprofit executive leadership support experience
Excellent organizational skills and attention to detail.
Ability to adapt to the needs of the organization and employees.
Ability to work collaboratively and communicate effectively across teams.
Comfortable juggling multiple priorities with urgency.

Skills/Abilities We’d Like You to Have:

Bachelor’s degree (or equivalent experience) in business, public administration, or other relevant field
5+ years of demonstrated experience managing a board of directors, key constituents, and executive-level staff, preferably in a nonprofit environment
Nonprofit governance credential (e.g., BoardSource certificate) a plus

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The employee is regularly required to sit for extended periods of time, walk, use hands to finger, handle, or free to type, use a mouse, and manipulate small components; reach with hands and arms; and talk or hear to communicate in person, over the phone, video, or with others in a potentially noisy environment. The employee is occasionally required to stand.
Local day travel may be necessary to meet with prospects and board members, as well as to attend meetings, conferences, and other obligations.

Time Away from Work:

Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:

Paid vacation time and sick leave
15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays
2 Wellness Days to be taken any time during the year to support employees’ mental wellness

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.