Entry Level Purchasing Associate

Entry Level Purchasing Associate Responsibilities:

Verify purchase requisitions by comparing requested items to the master list and clarifying discrepancies
Forward available inventory items by confirming stock and coordinating delivery
Prepare purchase orders by verifying specifications and pricing
Obtain purchased items by issuing orders to suppliers and monitoring and expediting deliveries
Verify receipt of items by matching shipments to purchase orders and resolving discrepancies with suppliers
Authorize payment for purchases by forwarding receiving documentation to Accounts Payable
Maintain organized purchasing records by sorting and filing documentation
Provide purchasing planning and control support by collecting, analyzing, and summarizing data and trends
Adjust minimum and maximum stocking levels based on demand
Maintain appropriate inventory levels
Ensure accurate cost data for all purchased items
Act as a liaison with Accounts Payable to resolve invoicing issues, vendor terms, and price discrepancies
Coordinate with the Sales team on product specifications, lead times, and expected delivery dates

Entry Level Purchasing Associate Qualifications:

Strong problem-solving and reconciliation skills
Effective interpersonal and communication skills
Ability to multitask with strong attention to detail and organizational skills
Ability to work independently as well as in a team environment
Proficiency with Microsoft Office, including Excel and Word
Strong PC and data entry skills
Valid and clean driver’s license for use of company vehicles as needed

Physical Ability Requirements:

Ability to sit for prolonged periods of time (with accommodations upon request)
Ability to utilize a computer keyboard, computer monitor, adding machine, and telephone for prolonged periods of time (with accommodations upon request)