National Payroll Tax Specialist

How you create impact
The Payroll Tax Specialist’s role is to ensure accurate, timely, and compliant payroll tax reporting, filing, and payment across all applicable jurisdictions, protecting the organization from regulatory and financial risk. The scope of the role includes payroll tax calculations, reconciliations, agency relationship management, audit support, and monitoring of legislative changes. The role serves as the primary point of contact for federal, state, and local tax authorities, coordinating responses to tax notices, audits, and regulatory inquiries while ensuring accurate and timely resolution.

Ensure accurate calculation, filing, and timely remittance of all payroll taxes (federal, state, and local)
Verification and revision of payroll tax returns, including Forms 941, 940, W‑2/W‑3, and state/local equivalents
Perform payroll tax reconciliations between systems, tax filings, and the general ledger
Serve as the primary point of contact for federal, state, and local tax authorities
Respond to payroll tax notices, audits, and inquiries, resolving discrepancies and assessments
Monitor payroll tax law and regulatory changes and assess business impact
Coordinate with payroll tax vendor to ensure accurate reporting and compliance
Support month‑end, quarter‑end, and year‑end payroll tax and accounting close activities
Maintain documentation and support internal and external audits, including SOX compliance
Advise Payroll, Finance, and HR on payroll tax matters to mitigate risk and ensure compliance
Manage mapping of new jurisdictions between systems
Assist National Payroll Manager with employee wage and tax movement between jurisdications
Back up and support for primary payroll team
What we would like you to bring
5+ years of payroll tax experience in a multi-state and/or complex payroll environment
Hands-on experience with payroll tax filings, reconciliations, and tax agency correspondence
Experience supporting payroll tax audits and responding to government inquiries
Strong knowledge of U.S. payroll tax regulations, including federal, state, and local requirements
Knowledge of wage and hour laws, payroll tax, and compliance requirements
Experience with payroll systems and tax compliance tools (e.g., ADP, SmartCompliance, UKG, or similar)
Experience performing payroll and payroll tax reconciliations between systems, tax filings, and the general ledger
Experience preparing and filing payroll tax returns, including Forms 941, 940, W-2/W-3, and state/local equivalents
Experience with wage garnishments and tax levies
Advanced Microsoft Excel skills, including pivot tables, v-look ups and formulas
Strong attention to detail, accuracy, and organizational skills
Strong communication, customer service, and interpersonal skills
Analytical and problem-solving abilities
Ability to think outside of the box and work indepenently and/or within a team
Ability to maintain confidentiality and exercise sound judgment and integrity