Contract/Grant Administrator

SCOPE OF WORK
Duties and Responsibilities
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Maintains an assignment of contracts for administration, monitoring and/or evaluation activities.

May conduct agency site visits to determine contractual compliance and efficacy of contracted programs in performing required activities and achieving outcomes.

Generates detailed contract related reports based on site visits and/or desk audits of the programs using computer software applications.

Maintains contract related data in hard copy and electronic formats.

Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and which may provide a supplemental county service.

Assumes project responsibility for administering, monitoring and evaluating contracts and procurement activities with stakeholders.

Prepares and assists with development of procurement or solicitation documents for public advertisement.

Non-technical review of drawings, specifications and supplier responses.

Writes and prepares executive memos, including Agenda Items for the Broward County Board of County Commissioners.

Assists in the development of policies, procedures, timelines and schedules.

Maintains an assignment of contracts for administration, monitoring and/or evaluation activities.

Generates detailed contract related reports, prepares statistical and project reports using computer software applications.

Maintains contract related data in hard copy and electronic formats.

Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation.

Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.

Liaises with team members, consultants, various county operational and administrative functions related to an assigned contract or project.

Interprets and explains policy regulations and operating procedures.

Performs related work as assigned.

Competencies
Manages Complexity:
Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
Resourcefulness:
Secures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities.
Plans and Aligns:
Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
Ensures Accountability:
Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
Communicates Effectively:
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
Organizational Savvy:
Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.
Courage:
Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.