Police Building Maintenance Administrator

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Administer and oversee the maintenance, repair, and lifecycle management of Police Department facility systems, equipment, and infrastructure, ensuring operational reliability, safety, and alignment with City standards.
Analyze and interpret architectural drawings, engineering plans, technical specifications, and operational manuals to support facility planning, system improvements, and capital maintenance initiatives.
Develop project scopes, technical specifications, and procurement documentation for facility maintenance and improvement projects, and administer vendor and contractor performance to ensure project delivery, quality, and compliance with City procurement standards.
Ensure full compliance with applicable safety regulations, building codes, engineering standards, and municipal policies through oversight of maintenance activities, inspections, and corrective action planning.
Administer and monitor the facility maintenance operating budget, including forecasting operational needs, managing expenditures, and identifying cost-effective strategies for facility operations and capital improvements.
Provide leadership and administrative oversight of maintenance and custodial personnel, including workforce planning, performance management, training and development, and making recommendations regarding hiring, promotion, disciplinary actions, and organizational improvements.
Oversee the operation and integrity of facility monitoring, security, and access control systems, coordinating with Police Department leadership and City technology staff to ensure system reliability and operational security.
Coordinate facility operations and capital maintenance initiatives across City departments, ensuring effective communication, regulatory compliance, and accurate documentation of maintenance activities, work orders, and asset management records.
Serve as the departmental administrator for Police Headquarters facility operations, performing related duties and special projects as assigned to support departmental and City operational objectives.
Develop and implement long-range facility maintenance and capital improvement plans for Police Department facilities, including lifecycle replacement strategies for building systems, infrastructure upgrades, and coordination with the City’s capital improvement program to ensure sustainable and efficient facility operations.
Administer facility-related contracts, service agreements, and preventative programs, ensuring vendor compliance with performance standards, procurement requirements, and contractual obligations while optimizing operational efficiency and cost control.
Performs other job duties as assigned.
The Requirements
EDUCATION/EXPERIENCE:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED:
Must posses bachelor’s degree in engineering, construction, or related field; supplemented by five (5) years of progressively responsible experience in public works or facilities maintenance, including four (4) years supervising union employees.

PREFERRED:
Additional degree in public administration or management; absence of disciplinary action in the last 36 months. Equivalent combinations of training and experience may be considered. Possession of a Basic Facility managers Course (BFMC) certification at time of application.

CERTIFICATES, LICENSES, REGISTRATIONS:
•Valid Driver’s License: With proof of automobile insurance
•Background and Driving Record: Must have acceptable background and driving record.

KNOWLEDGE, SKILLS, ABILITIES:
•Knowledge of building maintenance, custodial operations, and facility management principles.
•Knowledge of budgeting, procurement, and personnel management.
•Skill in managing multiple projects and vendor contracts.
•Ability to interpret technical drawings and prepare cost estimates.
•Ability to supervise, train, and evaluate staff while maintaining compliance with collective bargaining agreements.
•Strong communication, leadership, and problem-solving abilities.

PHYSICAL DEMANDS:
Work requires walking, sitting, and lifting up to 50 pounds. Manual dexterity and visual acuity are necessary. Must work indoors and outdoors as needed and take precautions against environmental exposure. Reasonable accommodations may be made.

WORK ENVIRONMENT:
Work is performed primarily in an office setting with frequent field visits. Exposure to noise, weather, and mechanical hazards may occur. Must be adaptable to changing priorities and operational needs.