Assistant, Property

Position Summary

We are seeking a detail-oriented and organized Collections Coordinator to join our Property Management team. The ideal candidate will be responsible for managing customer invoicing, preparing and making bank deposits, monitoring outstanding balances, and pursuing collection activities to ensure timely and accurate cash flow. This role requires strong communication skills, attention to detail, and the ability to work collaboratively across departments.

Key Responsibilities

Investigate and resolve billing discrepancies, payment issues, and customer inquiries.
Reconcile customer accounts and maintain accurate account records.
Monitor accounts receivable aging and follow up on overdue accounts.
Generate and distribute monthly rent statements accurately and on time.
Prepare daily check deposits, take deposits to the bank and furnish copies of deposit slips, check and bank receipts to accounting dept. for posting.
Circulate aging reports, on the 10th and 20th of each month to Property Management team, with recommendations for litigation proceedings
Prepare and distribute late notices to tenants on 10th of month
Maintain compliance with company policies and accounting procedures.
Support audits and provide documentation as requested.

Other Responsibilities

Qualifications

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
2+ 3-5 years of accounts receivable, billing, or general accounting experience, previous real estate experience a plus.
Proficiency with Microsoft Excel and Word and accounting/ERP systems.
Strong analytical, organizational, and problem-solving skills.
Excellent verbal and written communication abilities.
Ability to manage multiple priorities and meet deadlines.
High level of accuracy and attention to detail.

Preferred Qualifications

Experience with ERP systems such as MRI Real Estate Accounting and Yardi One with emphasis on Residential components.
Knowledge of accounting principles and best practices.
Experience in a fast-paced corporate environment.