Executive Associate

The Role
The Executive Associate reports to the Chief of Staff and provides high-impact support to the COS, CEO, + senior leadership, and plays a key role in advancing AnthoslHome’s strategic priorities. This role keeps the senior team prepared, organized, and effective; supports the Chief of Staff on executive, administrative, and policy work; and helps build the systems, templates, and Al-enabled workflows that allow a small organization to scale its impact.

This is a rare opportunity for an early-career professional to sit at the intersection of executive operations, policy, and strategy at one of New York City’s most innovative housing nonprofits – and to help shape how a fast-growing organization runs.

The ideal candidate is an organized, tech-savvy early-career professional who thrives on variety, takes initiative, and is excited to use Al and automation to help a small organization run more efficiently. They are detail-oriented, collaborative, and energized by the chance to grow alongside a fast-moving nonprofit at a pivotal stage.

Key Responsibilities
Executive & Leadership Support

Prepare the CEO and senior leadership for key meetings, including briefing materials, decks, talking points, agenda development, and follow-up tracking
Maintain organized systems for tracking CEO and senior leadership priorities, deliverables, and follow-ups
Provide additional executive support to the CEO and senior leadership as needed
Policy and Advocacy

Support the Chief of Staff on policy research, including tracking legislative and regulatory developments affecting housing voucher programs and drafting background materials
Assist with preparation of testimony, policy memos, position papers, and other written materials for City Council hearings and advocacy proceedings
Systems & Technology

Organize and maintain AnthoslHome’s organizational records and resource library in SharePoint
Build and maintain sustainable administrative systems that scale with the organization
Automate routine administrative and operational tasks using Al tools and other technology wherever possible
Identify and evaluate opportunities to leverage technology to increase efficiency across operations
Carry out other related duties as assigned in support of organizational goals and team operations
Cross-Team Collaboration

Maintain and update AnthoslHome’s website content
Prepare drafts of AnthoslHome social media communications and messaging
Carry out other related duties as assigned in support of executive priorities

Qualifications
Bachelor’s degree preferred; or 2-4 years of relevant experience in executive support, development, communications, policy, operations, or a related field, ideally in a nonprofit environment
Excellent written and verbal communication skills
Excellent organizational skills, with the ability to manage multiple priorities and deadlines simultaneously
Demonstrated experience using Al tools (such as Claude, ChatGPT, or similar large language models) for work productivity, content drafting, or research
Familiarity with NYC housing policy, voucher programs, or government processes a plus
Experience with Microsoft 365, including SharePoint document organization and library management, a plus
Highly adaptable – comfortable working in a fast-moving startup environment where processes are still evolving and flexibility is essential.
Collaborative team approach and willingness to step in where needed 
Experience supervising or coordinating the work of others (e.g., interns, volunteers, peers) a plus
Lived experience related to housing instability is welcomed and valued

Required Skills & Attributes
Highly organized, detail-oriented, and deadline-driven
Comfort and curiosity around Al tools, with a willingness to experiment with new technologies to improve workflows
Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams)
Experience updating website content (WordPress or similar) is preferred
Discretion and sound judgment when handling sensitive information
Proactive, resourceful, and able to anticipate needs
Comfortable working in a fast-paced startup environment with evolving priorities
Alignment with AnthoslHome’s mission and values