Operations Coordinator

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Maintain responsibility for the complete architectural plan approval process through various municipalities
Coordinate with the consultants (architect, drafting, engineering, etc.) for the timely submission of plan approval and to work to ensure timely response to consultant’s questions
Manage the division’s timely production of house product by implementing, maintaining, and monitoring construction using On-Schedule
Follow processes and procedures to maximize resources to meet division goals and objectives
Manage the “start” process – coordinate with Land Development, Permitting, Purchasing, Construction, Sales, and Operations to determine and begin the process of building homes
Work with bonding company and townships to post required bonds
Work with management to set up home specs
Responsible for securing the timely preparation and submission of plot plans, zoning applications, water and sewer connections, and building permits through various municipalities based on construction deadlines
Prepare and submit timely check requests, and payments for permits, water and sewer taps and impact fees
Maintain a professional and courteous relationship with municipality departments and staff members
Serve as the designated division contact for permit and/or other issues and respond promptly
Record building permit information into JD Edwards (JDE) to maintain the construction scheduling software
Ability to work with Marketing and Sales team for sign and model permits
Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
Provide administrative operational support as needed
Assist in other departments as needed
Regular and reliable attendance
Additional duties as assigned

Education and/or Experience

High school diploma or general education degree (GED)
Two to four years of related experience and/or training
Must have a vehicle and a valid driver’s license
Possess exceptional interpersonal, written and verbal communication skills
Ability to work well within a team
Ability to apply common sense understanding to carry out instructions furnished in written oral form or via DRH applications
Proficiency with MS Office and email
Preferred Qualifications

Bachelor’s degree from a four-year college or university preferred
JD Edwards experience a plus
Bilingual a plus
Provide attention to detail and manage multiple responsibilities communication skills