Manager, Compliance

Responsibilities

Safety Management System (SMS) Management

Manages the administration and maintenance of the Company’s SMS on behalf of the Director, including:

Leads the review, revision, and distribution of SMS policies, procedures, and associated documentation.
Manages the Company’s electronic SMS platform, ensuring documents are current, accessible, and properly version-controlled.
Oversees SMS-related action items, corrective actions, and follow-up requirements across the fleet.
Coordinates SMS training and awareness programs for shipboard and shore-side staff.
Regulatory Compliance & Monitoring

Monitors and interprets regulatory requirements on behalf of the Director, including:

Conducts environmental and safety regulatory research based on fleet itineraries, flag state requirements, and port-state control expectations.
Tracks changes to maritime regulations (MARPOL, SOLAS, ISM, ISPS, MLC, and STCW) and summarizes impacts for internal stakeholders.
Prepares and submits required regulatory reports and notifications to Flag, Class, and port authorities.
Monitors CLIA, flag state, and classification society bulletins, circulars, and updates, distributing relevant guidance to the fleet.
Audit Management (ISM / ISPS / Environmental)

Leads planning and execution of internal and external audits, including:

Coordinates scheduling, documentation preparation, and pre-audit readiness activities for ISM, ISPS, and environmental audits.
Manages audit findings, non-conformities, and observations, ensuring responsible parties are notified and action plans are documented.
Monitors corrective action deadlines and follows up to ensure timely closeout of audit findings.
Maintains audit records and associated documentation in an organized and accessible manner.
Environmental Compliance

Manages environmental compliance operations for the Company and its vessels, including:

Coordinates the collection, validation, and reporting of environmental data (e.g., EcoMetrix/MWR) for the fleet.
Develops and tracks annual environmental compliance goals.
Reviews and updates environmental policies and procedures in accordance with regulatory changes and fleet feedback.
Leads sustainability program coordination in partnership with the Director.
Sea Event System Administration

Oversees the day-to-day management of the Sea Event reporting system, including:

Monitors the Sea Event system to ensure all reports are submitted, reviewed, and approved in a timely manner.
Prepares Sea Event statistics summaries for presentation at Shore Safety, Health, and Environmental committee meetings.
Identifies trends in reported events and escalates significant or recurring issues to the Director.
Safety Operations Management

Leads fleet-wide safety operations by:

Developing, reviewing, and updating risk assessments and job hazard analyses (JHAs).
Leading injury reduction initiatives and tracking safety performance metrics across the fleet.
Coordinating the shore and ship emergency organization, including drills and tabletop exercises.
Leading safety investigations and root cause analyses in partnership with the Director.
Security (ISPS) Management

Partners with the Director (CSO) on security-related responsibilities, including:

Maintaining ship security plans, vessel security records, and associated documentation required under the ISPS Code.
Coordinating security drills and exercises and managing documentation of security incidents as required.
Public Health Program Management

Manages coordination of the Public Health program as needed, including:

Tracking communicable and infectious illness reports, coordinating public health-related communications, and ensuring compliance with CDC Vessel Sanitation Program (VSP) and other applicable public health requirements.
Committee & Meeting Leadership

Leads preparation of materials for Shore Safety, Health, and Environmental committee meetings, including:

Compiling incident statistics, regulatory updates, audit summaries, and action item tracking.
Recording meeting minutes and driving follow-up on assigned action items.

Qualifications

Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously.
Excellent written and verbal communication skills, with the ability to translate complex regulatory requirements into clear operational guidance.
High attention to detail and accuracy in managing compliance records, regulatory filings, and audit documentation.
Ability to build effective working relationships across departments and with shipboard personnel in a diverse, international environment.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and document management tools.
Ability to work effectively in a fast-paced operational environment and respond to emerging compliance or safety issues.
Must possess current travel documents for international travel and be available for on-call support as required.

Preferred Qualifications:

Bachelor’s Degree in Environmental Science/Engineering, Marine Engineering/Naval Architecture, Marine Operations, or a related field.
Experience in maritime safety, environmental compliance, or regulatory affairs within the cruise or commercial shipping industry.
Familiarity with ISM Code, ISPS Code, MARPOL, SOLAS, and associated maritime regulations.
Experience with document management systems, SMS platforms, or compliance tracking software.
Experience managing maritime audits (ISM/ISPS/environmental) and corrective action processes.