Program Assistant, Nursing Data

ESSENTIAL FUNCTIONS

Manages departmental databases, college systems, external evaluation tools utilized by the School of Nursing
Collects data from primary or secondary sources for entering into School of Nursing database and associated systems.
Enters program data into systems and spreadsheets for programmatic use, accreditation compliance, and decision making.
Maintains the accuracy and integrity of program data in compliance with accreditation standards.
Analyzes gathered data on a regular basis for program evaluation in conjunction with School of Nursing leadership.
Assists in the creation of presentations and communication materials to key stakeholders, including accreditation reports, executive summaries, and grant documents.
Assists with ensuring student and faculty compliance and on-boarding as required by the clinical agencies through data compilation and analysis.
Maintains and actively utilizes the nursing database for student management and addressing student inquiries, including but not limited to textbooks, digital tools, and Brightspace.
Provides training, support, and technical assistance to internal and external partners.
Maintains and submits associated and assigned reports as needed.
Assists with walk-in students and answers student inquires as needed.
Performs other duties as assigned.

REQUIRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

Associate’s degree in a related field
Significant related experience may substitute for education.
Proficiency in the use of Microsoft Excel, Word, & PowerPoint
Demonstrated experience with software programming, report generation, developing databases, data entry.
Demonstrated experience in data analysis, interpretation, and compilation for reporting.
Demonstrated experience making sound decisions that affect a work unit or team.
Demonstrated experience in a role requiring diverse problem-solving methods in a variety of situations.
KNOWLEDGE, SKILLS, and ABILITIES

Possess strong organizational and time-management skills.
Possess excellent written, verbal, and interpersonal communication skills.
Ability to foster a team environment and work collaboratively.
Ability to research and analyze issues and develop solutions.
Ability to manage multiple projects simultaneously in a deadline-driven environment.
Ability to work accurately with great attention to detail.
Possess excellent customer service skills and proven ability to develop and sustain productive customer relationships.
Ability to effectively respond to requests from multiple levels of the College in various departments.
Demonstrated basic project management skills.
Demonstrated advanced proficiency with Microsoft Outlook, Word, and Excel
Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity.
Ability to develop and maintain relationships with key contacts to enhance workflow and quality.
Possess basic knowledge of fundamental administrative support concepts, practices and procedures and ability to apply in varied situations as it pertains to the departmental focus.
Possess sensitivity to appropriately respond to the needs of a students and the community.
COMPETENCIES

CRITICAL COMPETENCIES

Service Focus
Communication
Quality of Work
VERY IMPORTANT COMPETENCIES

Adaptability
Time Utilization
IMPORTANT COMPETENCIES

Collaboration
Continuous Improvement
PREFERRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

Demonstrated higher education experience.
KNOWLEDGE, SKILLS, and ABILITIES

Demonstrated proficiency with Ad Astra
Demonstrated proficiency with the Banner System
Demonstrated proficiency with the Microsoft Office (Specifically Excel)