ASSOCIATE CORPORATE BUYER

Major Responsibilities:

Assists Corporate Buyers and Senior Corporate Buyers in the development of competitive procurement processes.
Assists in the preparation of product specifications descriptions/scope of work.
Edits and processes requisitions.
Conducts invitational call process in accordance with the Purchasing By-laws, Policies and Procedures.
Confers with suppliers regarding delivery, quality, etc., to ensure that divisional and specification requirements are met.
Operates the City’s automated purchasing system to process purchasing requests (e.g. purchase orders, quotation requests, proposal calls, etc.), and to update and retrieve purchasing information.
Evaluates summary of bids and ensures that specifications, policies and mandatory requirements are met, and forwards to buyer or senior buyer for review.
Processes purchase order amendments and contract renewals.
Prepares purchase orders and related documentation (e.g. price agreements, correction sheets, etc.) from quotations, tenders and proposals.
Assists in the review and follow up of non-competitive procurement requests for divisions.
Maintains databases and retrieval systems for records/documents.
Responds to inquiries requiring in-depth knowledge of the operational area/function.
Prepares administrative reports and associated correspondence.

Key Qualifications:

Possessing or in pursuit of a certificate from a recognized Purchasing program or an approved equivalent of education and/or experience.
Practical purchasing related experience, preferably in a municipal environment.
Experience working with Purchasing related policies and procedures (e.g., non-competitive procurements, purchase order amendments).
Experience working with computerized purchasing systems (i.e., SAP, Ariba).
Considerable experience with Microsoft Office Suite (Word, Excel, PowerPoint)

You must also have:

Knowledge of the City’s purchasing policies and procedures
Strong verbal and written communications, with demonstrated ability to provide a high level of customer service
Strong organizational, analytical, problem solving and multi-tasking skills with the ability to meet deadlines, handle competing priorities
Ability to work independently, as required
Ability to work additional hours as operational demands require, i.e., year-end or other peak periods
Ability to search, read, understand and apply the City’s purchasing procedures
Good knowledge of the products and services used by the City and designated Agencies and Corporations, an asset