Executive Assistant

Key Responsibilities

Provide comprehensive administrative support to executive leadership
Manage complex calendars, meeting schedules, and appointments
Coordinate internal and external meetings, including preparing agendas, materials, and follow-up items
Screen and prioritize communications, including emails, phone calls, and correspondence
Prepare reports, presentations, documents, and other business materials
Arrange travel, accommodations, and related itineraries as required
Record meeting notes and track action items to support timely follow-up
Maintain confidential files, records, and sensitive information with a high degree of discretion
Liaise with internal teams and external stakeholders in a professional manner
Support special projects and other administrative functions as assigned

Requirements
Qualifications

Proven experience in an Executive Assistant or senior administrative support role
Strong organizational and time management skills
Excellent verbal and written communication abilities
Demonstrated ability to handle confidential information with professionalism and discretion
Proficiency in Microsoft Office Suite and other standard business software
Ability to work independently and collaboratively in a team environment
Strong attention to detail and problem-solving skills
Post-secondary education in business administration or a related field is considered an asset

Preferred Attributes

Ability to adapt to changing priorities and deadlines
Strong interpersonal skills and a service-oriented approach
Experience supporting senior leaders in a complex organizational setting
Professional, dependable, and resourceful